| | | | | | | | Agenda Item - 8.a.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Award of contract to W.M. Curbside, LLC, for the Used Motor Oil Recycling and Battery Collection Program. (Cost: $257,500) (Action Item) | Date: | 2/14/2017 |
|
| | | | | | | | OBJECTIVE
For the City Council to award a contract to W.M. Curbside, LLC, to administer the City’s Used Motor Oil Recycling and Battery Collection Program, in the fixed price amount of $51,500 per year with an option to extend for a five year period for a total amount of $257,500. |
| | | | | | | | BACKGROUND
State law prohibits used hazardous waste from entering landfills due to toxicity levels, which include used motor oil and batteries. Over the past 15 years, the City has received state grant funding from the Department of Resources Recycling and Recovery’s Oil Payment Program to help administer the City’s Used Motor Oil Recycling Program, which includes a residential door-to-door collection program, grant administration and public education. In response to the 2006 state ban on batteries, the City initiated a battery collection program at City facilities with the intent of providing City staff with resources for proper battery disposal at designated sites. These services have been contracted out in the past due to the high level of expertise and certification in dealing with special handling, transportation, recycling and hazardous waste storage regulated by state and federal law. |
| | | | | | | | DISCUSSION
The existing contract for the City's Used Motor Oil Recycling and Battery Collection Program expires on March 31, 2017. A Request for Proposal (RFP No. S-1199) was advertised on October 21, 2016. The proposal document was posted on the City’s website on October 21, 2016, via the Planet Bids on-line bidding system. A mandatory pre-proposal meeting was held on November 2, 2016, with (3) companies in attendance. One proposal was received and opened on November 22, 2016. The Source Selection Committee (SSC) scores were completed on January 9, 2017. Based on the proposal score results and level of expertise in providing this service, W.M. Curbside, LLC, was deemed the responsible bidder. |
| | | | | | | | FINANCIAL IMPACT
There is no impact to the General Fund. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Award the contract for RFP No. S-1199 to W.M. Curbside, LLC, to administer the Used Motor Oil Recycling and battery Collection Program, in the fixed price amount of $51,500 per year with an option to extend one year at a time, not to exceed the amount of $257,500, over a five-year period; and
- Authorize the City Manager to sign the contract on behalf of the City, and make minor modifications as appropriate thereto.
By: Raquel Manson, Sr. Administrative Analyst
|
| ATTACHMENTS: | | Description | Upload Date | Type | File Name | | RFP Score | 2/2/2017 | Backup Material | rfp_scores_-_2-14-17.pdf | | Agreement | 2/2/2017 | Backup Material | WM_Curbside_2-14-17.pdf |
|
|