| | | | | | | | Agenda Item - 4.h.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | Laura J. Stover
| | Dept.: | Human Resources
| Dept.: | Human Resources
| | Subject: | Approval of an agreement with Howroyd-Wright Employment Agency, Inc., dba AppleOne Employment Services. (Cost: not to exceed $100,000) (Action Item) | Date: | 11/22/2016 |
|
| | | | | | | | OBJECTIVE
The purpose of this memo is to request City Council approval for a new contract with Howroyd-Wright Employment Agency, Inc., dba AppleOne Employment Services for temporary staffing, in an amount not to exceed $100,000 for a term of one year. The contract also contains a provision providing for an option to extend the agreement an additional four (4) years, for a total performance period of five (5) years. Option years shall be exercised one (1) year at a time, solely at the City’s discretion, for a maximum total of five years. |
| | | | | | | | BACKGROUND
The City maintains an “as needed” contract with a temporary employment agency to supply temporary employees, usually filling in for permanent employees who are out with extended illnesses, on maternity leave, and other reasons. The Human Resources Department administers the contract and monitors temporary employee usage to ensure compliance with applicable laws and to avoid open-ended temporary assignments, which can be costly. |
| | | | | | | | DISCUSSION
The City has contracted with AppleOne Employment Services for the last several years on a limited basis. However, with unexpected vacancies due to retirements and employees out with extended illnesses, the City needed to use AppleOne Employment Services and has exceeded the current contract amount. Human Resources staff anticipates the continued use of AppleOne Employment Services to provide much needed support to the City while permanent solutions are pursued.
The City currently has three (3) temporary employees from AppleOne Employment Services. These temporary employees are providing support in the Fire Department, Finance Department and the City Manager’s Office. For the positions that are vacant, staff is currently conducting or has completed the recruitments to fill these vacancies permanently.
Staff has determined that it would be least disruptive and in the best interest of the City to continue to use AppleOne Employment Services. Due to the need to continue services without disruption, staff is requesting that the formal bidding process be dispensed, while development of a new Request for Proposal is being evaluated. |
| | | | | | | | FINANCIAL IMPACT
There is no impact to the General Fund. This contract is funded by each Department using the temp service through funds already allocated for labor in their current budget. Also, Departments that are using the temp employees are only billed for actual usage (i.e., no base is guaranteed) and in arrears. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Approve the agreement with Howroyd-Wright Employment Agency, Inc., dba AppleOne Employment Services in an amount not to exceed $100,000 for the first year; and
- Authorize the City Manager or his designee to execute the contract and the four option years in the amount of $50,000 a year.
By: Jany Lee, Human Resources Manager
|
|