The Public Works Department Building Maintenance Division is responsible for maintaining the poles and lighting for all City owned facilities. To avoid delays in the purchase and delivery of parts to make required repairs, it is essential that Public Works have the ability to purchase these items from more than one vendor. 

Specifications were prepared and sent to prospective bidders. The variety and quantity of lighting and electrical parts quoted was limited to simplify the bidding process. Specifications included fifteen (15) commonly used electrical and lighting repair products. For example, LED replacement bulbs, ballasts, parking lot and sports field bulbs. The lowest bidder, Regency Lighting, will be designated primary vendor. Premium Quality Lighting, will be the secondary and Walters Wholesale Electric will be the third vendor utilized.

In response to prescribed bidding procedures the following bids were received:

Regency Lighting                                                   $327.77

Chatsworth, CA

Premium Quality Lighting                                       $400.44

Simi Valley, CA

Walters Wholesale Electric                                     $543.50

Anaheim, CA

The financial impact is not to exceed $100,000 per year for three years and will be managed within the existing Public Works budget. 

It is recommended that City Council:

• Award purchase orders to Regency Lighting, Premium Quality Lighting, and Walters Wholesale Electric for lighting and electrical repair parts;

• Authorize the Finance Director to issue three (3) purchase orders in a fixed amount collectively not to exceed $100,000 per year for three (3) years to be divided between Regency Lighting, Premium Quality Lighting, and Walters Wholesale Electric; and
• Authorize the City Manager to review and approve annual renewals provided that sufficient funds are budgeted for the renewals.

By:  Phillip Carter, Division Manager