| | | | | | | | Agenda Item - 4.i.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorize the Issuance of a purchase order to John Deere Construction Retail Sales for one (1) new backhoe. (Cost: $101,017.97) (Action Item) | Date: | 8/9/2016 |
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| | | | | | | | OBJECTIVE
To secure City Council authorization to purchase one (1) new backhoe from John Deere Construction Retail Sales through the National Joint Powers Alliance (NJPA) competitive bid program, Contract #032515-JDC. |
| | | | | | | | BACKGROUND
The Public Works Department has one (1) backhoe that currently meets the City's guidelines for replacement, which was approved through the FY 2016/17 budget process. In order to perform the planned replacement, the purchase is required at this time. Experience has shown that the City's buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment. |
| | | | | | | | DISCUSSION
The National Joint Powers Alliance (NJPA) nationally solicts, evaluates and awards contracts through a competitive bid process. As a member of NJPA, the City is able to utilize NJPA bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent NJPA competitive bid program, Contract #032515-JDC. The result deemed John Deere Construction Retail Sales as the lowest responsive bid.
John Deere $101,017.97*
* This price includes all applicable tax and destination charges |
| | | | | | | | FINANCIAL IMPACT
There is no impact to the General Fund. The financial impact is $101,017.97 to the Fleet Management Fund. The surplus equipment will be sold at public auction. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a purchase order in the amount of $101,017.97 to John Deere Construction Retail Sales for the purchase of one (1) new backhoe.
By: Steve Sudduth, Vehicle Maintenance Lead
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