| | | | | | | | Agenda Item - 4.h.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | Kimberly Huy
| | Dept.: | City Manager
| Dept.: | Community Services
| | Subject: | Approval of a Korean American Festival and Parade Agreement with the Korean American Festival Foundation of Orange County. (Action Item) | Date: | 8/9/2016 |
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| | | | | | | | OBJECTIVE
To recommend that the City Council approve an Agreement between the City and the Korean American Festival Foundation of Orange County (KAFFOC) in order for the KAFFOC to conduct the Korean American Festival and Parade the weekend of September 30 to October 2, 2016. |
| | | | | | | | BACKGROUND
In May 2016, staff received a letter request from the KAFFOC proposing to conduct a three-day Korean American Festival and Parade, beginning Friday, September 30, 2016, through Sunday, October 2, 2016, at the Garden Square Parking Lot. The proposed venue would be similar to the previous Korean Festival, which was last held in October 2012. The event would include activities for children and families, live entertainment, food and non-food booths, as well as a secured beer garden. A street parade would be conducted along City streets and property on Saturday, October 1. The parade will take place along Garden Grove Boulevard, between Magnolia Avenue and Brookhurst Street, between 1:00 pm – 4:00 pm.
In past years, the City entered into a formal agreement with the organizations that have conducted the Korean Festival, as there was use of city streets and property for the parade, while all other festival activities would take place on private property.
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| | | | | | | | DISCUSSION
Attached is the Agreement with the KAFFOC, allowing them to conduct the Korean American Festival and Parade. The more significant aspects of this Agreement include provisions related to the reimbursement for City support and all direct costs, and allowable festival activities and insurance requirements. The proposed Agreement has been signed by representatives from KAFFOC.
In past years, the City entered into a formal agreement with the organizations that have conducted the Korean Festival, as there was use of city streets and property for the parade. The KAFFOC will not be using city streets or property for the proposed event, and will hold all festival activities on private property. Staff will work with KAFFOC to ensure members conduct a successful festival event.
The KAFFOC will be issued a special event permit for all festival activities, as well as provided parameters for reimbursing the City for any Police staff support for the beer garden, to conduct the Korean American Festival 2016 at the Garden Square Parking Lot for all three festival days, September 30 through October 2, 2016.
In past years, the City entered into a formal agreement with the organizations that have conducted the Korean Festival, as there was use of city streets and property for the parade. The KAFFOC will not be using city streets or property for the proposed event, and will hold all festival activities on private property. Staff will work with KAFFOC to ensure members conduct a successful festival event.
The KAFFOC will be issued a special event permit for all festival activities, as well as provided parameters for reimbursing the City for any Police staff support for the beer garden, to conduct the Korean American Festival 2016 at the Garden Square Parking Lot for all three festival days, September 30 through October 2, 2016.
In past years, the City entered into a formal agreement with the organizations that have conducted the Korean Festival, as there was use of city streets and property for the parade. The KAFFOC will not be using city streets or property for the proposed event, and will hold all festival activities on private property. Staff will work with KAFFOC to ensure members conduct a successful festival event.
The KAFFOC will be issued a special event permit for all festival activities, as well as provided parameters for reimbursing the City for any Police staff support for the beer garden, to conduct the Korean American Festival 2016 at the Garden Square Parking Lot for all three festival days, September 30 through October 2, 2016.
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| | | | | | | | FINANCIAL IMPACT
Included in this Agreement is the requirement that the KAFFOC reimburse the City for all of the direct costs incurred in support of the Korean American Festival and Parade that are estimated to be a total of $30,000. Additionally, the KAFFOC will be required to make a deposit to the City for the estimated amount of $30,000 thirty (30) days before the festival event. |
| | | | | | | | RECOMMENDATION
It is recommended the City Council:
- Approve the Agreement with the Korean American Festival Foundation of Orange County to conduct the Korean American Festival, beginning Friday, September 30 through Sunday, October 2, 2016, and parade on Saturday, October 1, 2016; and
- Authorize the City Manager to execute the Agreement, including any minor amendments thereto, on behalf of the City.
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| ATTACHMENTS: | | Description | Upload Date | Type | File Name | | Agreement | 8/3/2016 | Backup Material | Korean_Festival_Agreement_8-9-16.pdf |
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