In May 2016, the Community Event Committee met with representatives from the Roman Catholic Diocese of Orange to discuss the proposed 5K event as part of their 40th anniversary event on Sunday, September 18, 2016. The proposed 5K event would be held at the Christ Cathedral and incorporate Garden Grove city streets as part of the route. The proposed course route would affect city streets along Chapman Avenue between Lewis Street and Harbor Boulevard.

The proposed Agreement with the Roman Catholic Diocese of Orange allows the organization to conduct the 5K event and use city streets for the 5K event on Sunday, September 18, 2016. Significant conditions in the Agreement include the following provisions:

• The Roman Catholic Diocese of Orange will reimburse the City for all of the City’s costs attributable to the operation of the 5K event (Section 2);
• The Roman Catholic Diocese of Orange is responsible to notify residents and businesses regarding the roads that will experience closures, as well as the hours for these closures (Section 5);
• The Roman Catholic Diocese of Orange is responsible for removal of trash along the route of the 5K event (Section 5); and
• The Roman Catholic Diocese of Orange and its contractors and vendors must comply with insurance requirements, including designation of the City of Garden Grove as an additional insured on the insurance policies (Section 16).

There will be no financial impact to the City’s General Fund. As set forth in the Agreement, the Roman Catholic Diocese of Orange will reimburse the City for all costs incurred in support of the 5K event.

It is recommended that the City Council:

•  Approve the Agreement with the Roman Catholic Diocese of Orange to conduct a 5K event on Sunday, September 18, 2016; and

• Authorize the City Manager to sign the Agreement on behalf of the City, including making minor modifications as appropriate and necessary.

By:  Janet Pelayo, Community Services Manager