| | | | | | | | Agenda Item - 4.g.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Award of contracts for on-call professional land surveying services to: 1) Bruce Hall Land Surveyor, Inc.; and 2) Penco Engineering, Inc. (Cost: $200,000 each for three years) (Action Item) | Date: | 6/28/2016 |
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| | | | | | | | OBJECTIVE
To request City Council approval of two contracts to 1) Bruce Hall Land Surveyor, Inc.; and 2) Penco Engineering, Inc., land survey consultants, to provide land surveying and related services on an as-needed basis. |
| | | | | | | | BACKGROUND
The City of Garden Grove does not have a surveyor on-staff and therefore needs to engage the services of a consultant to meet the various surveying needs of City projects. |
| | | | | | | | DISCUSSION
The City of Garden Grove has various divisions requiring survey services; Streets & Storm Drains, Water, Sanitary District, Real Property, and occasionally Community and Economic Development. Historically, the primary demand comes from the capital projects that need design and construction staking surveys. However, there is also a need for reviewing tract and parcel maps, reviewing right-of-way acquisition maps and preparing legal descriptions.
Staff sent out three requests for proposal to survey firms for on-call survey services and received three proposals. A panel consisting of three staff members rated the proposals on the basis of qualifications, work plan and references. Based on the evaluation results, Bruce Hall Land Surveyor, Inc. and Penco Engineering, Inc. were rated the highest. The following is a summary of the rating.
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Bruce Hall
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Penco-Engineering
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Coast Surveying
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RATER A
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189
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191.25
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181
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RATER B
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199.5
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199
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193.5
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RATER C
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178.5
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179
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177
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TOTALS
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567
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569.25
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551.5
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| | | | | | | | FINANCIAL IMPACT
There is no financial impact to the General Fund. The services will be funded by the various projects requiring survey services. Each agreement will be established for a 3-year period in the amount of $200,000, for a total not to exceed amount of $400,000 for three years. |
| | | | | | | | RECOMMENDATION
Staff recommends that the City Council:
- Award contracts for on-call land surveying services to: 1) Bruce Hall Land Surveyor, Inc., and 2) Penco Engineering, Inc.
- Authorize the City Manager to execute the three year contracts in the amount for $200,000 per contract, on behalf of the City.
By: Nick Hsieh
Associate Engineer
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