| | | | | | | | Agenda Item - 4.e.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorize the issuance of purchase orders to Global Collision Center, Big Ron's Auto Body and Paint, and Caliber Collision for the purchase of auto body parts and labor for City vehicles. (Cost: $150,000 per year) (Action Item) | Date: | 6/28/2016 |
|
| | | | | | | | OBJECTIVE
To obtain City Council authorization to issue purchase orders to Global Collision Center, Big Ron’s Auto Body and Paint, and Caliber Collision for the purchase of various auto body parts and labor for City vehicles. |
| | | | | | | | BACKGROUND
The Public Works Department, Vehicle Maintenance Division is responsible for maintaining the City’s fleet of vehicles and equipment. The fleet routinely requires various auto body parts and labor to complete necessary maintenance and repairs. To avoid delays in the purchase and delivery of the required products and to meet the need of our customers in a timely manner, it is essential that Public Works have the ability to purchase these goods and services from more than one vendor.
|
| | | | | | | | DISCUSSION
Specifications were prepared and sent to prospective bidders as required. Three bids were received and deemed responsive. The bid results are as follows:
|
Bidder
|
Total of
Various Labor
Rates
(Hourly)
|
Ford Parts
Police
Explorer
|
Ford Parts
Police Crown
Victoria
|
Total Cost
|
|
Global Collision
Center
|
$188.00
|
$2,441.40
|
$1,869.99
|
$4,499.39
|
|
Big Ron's Auto
Body & Paint
|
$256.00
|
$2,419.78
|
$2,129.14
|
$4,804.92
|
|
Caliber Collision
|
$265.00
|
$3,472.10
|
$2,143.64
|
$5,880.74
|
The bid results reflect a sampling of the labor rates and Ford body parts typically used. The lowest bidder, Global Collision Center, will be designated as the primary vendor. Big Ron’s Auto Body and Paint, will be the secondary and Caliber Collision will be the third vendor utilized. |
| | | | | | | | FINANCIAL IMPACT
The financial impact to the Fleet Management Fund would be $150,000. There is no impact to the General Fund. |
| | | | | | | | RECOMMENDATION
It is recommended that City Council:
- Authorize the Finance Director to issue three (3) purchase orders for auto body parts and labor in a fixed amount collectively not to exceed $150,000 per year, for five (5) years, to be divided amongst Global Collision Center, Big Ron’s Auto Body, and Caliber Collision, with the renewal to be reviewed annually by the City Manager.
By: Steve Sudduth, Equipment Maintenance Lead
|
|