| | | | | | | | Agenda Item - 7.c.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Award of Contract to Penco Engineering, Inc. for on-call Engineering and Engineering Staff Services. (Cost: not to exceed $500,000) (Action Item) | Date: | 6/28/2016 |
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| | | | | | | | OBJECTIVE
To request City Council authorization to award a contract to Penco Engineering, Inc. for on-call professional engineering and engineering staff services. |
| | | | | | | | BACKGROUND
The Engineering Services Division seeks to retain a consultant for on-call professional engineering services to assist staff in accommodating unforeseen projects, particularly during periods of peak workload.
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| | | | | | | | DISCUSSION
Staff solicited proposals from three consultant firms for on-call engineering services. Three of the consultants submitted a proposal. A panel consisting of three staff members rated the proposals on the basis of qualifications, work plan and references. Based on the evaluation results, Penco Engineering Inc. rated the highest. The following is a summary of the ratings:
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Consultant
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Rater A
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Rater B
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Rater C
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Totals
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Harris & Associates
|
193
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183
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203.5
|
579.5
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Engineering Resources
|
201
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173.5
|
201.5
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576.0
|
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Penco Engineering
|
214
|
195
|
209.5
|
618.5
|
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| | | | | | | | FINANCIAL IMPACT
There will be no impact to the General Fund. The contract is in the amount of $500,000. The services will be funded by the various projects requiring professional engineering or engineering staff services.
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| | | | | | | | RECOMMENDATION
Staff recommends that the City Council:
- Award a three year contract for on-call professional engineering and engineering staff services to Penco Engineering, in the amount of $500,000; and
- Authorize the City Manager to execute the professional service agreement with Penco Engineering, Inc., on behalf of the City.
By: Mark Uphus, Sr. Civil Engineer
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| ATTACHMENTS: | | Description | Upload Date | Type | File Name | | RATING SHEETS | 6/17/2016 | Cover Memo | 6-28-16_pencoratingsheets.pdf | | PENCO AGREEMENT | 6/17/2016 | Cover Memo | 6-28-16_pencoagrmentstf.pdf |
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