| | | | | | | | Agenda Item - 5.b.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Lisa L. Kim
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Award a contract to International Line Builders, Inc. for Traffic Signal Modifications at Garden Grove Blvd./Nelson St.-Century Blvd. and Garden Grove Blvd./Newland St. (City Projects: CP-1345000 and CP-1346000). (Cost: $983,817) (Action Item) | Date: | 3/12/2024 |
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| | | | | | | | OBJECTIVE
For City Council to award a contract to International Line Builders, Inc., (DBA ILB Electric) for Traffic Signal Modifications at Garden Grove Blvd./Nelson St.-Century Blvd. and Garden Grove Blvd./Newland St. (City Projects: CP-1345000 and CP-1346000). |
| | | | | | | | BACKGROUND
In September of 2022, staff applied for and received state grants for two (2) Highway Safety Improvement Program (HSIP) projects. Project No. CP-1345000 consists of modifying the existing traffic signal at Garden Grove Blvd./Nelson St.-Century Blvd. and Project No. CP-1346000 consists of modifying the existing traffic signal at Garden Grove Blvd./Newland St. Both projects involve installing new signal equipment, poles, cabinets, conduits and cables. As part of the improvements, protective left-turn phasing will be provided for eastbound and westbound traffic on Garden Grove Blvd at both intersections. In addition, roadway striping will be modified and handicap ramps will be constructed to meet ADA requirements for both projects. A Request for Bids was released on August 9, 2023. The City received only two (2) bids with the lowest bid received at 47 percent higher than the Engineer’s Estimate. The Engineering Division rejected all bids on September 12, 2023 and a subsequent Request for Bids was released on January 17, 2024. |
| | | | | | | | DISCUSSION
Staff solicited bids for this project pursuant to Municipal Code Section 2.50.100. Four (4) qualified bids were received and opened in the City Clerk's office at 11:00 a.m. on February 21, 2024. The lowest qualified bidder is International Line Builders, Inc., with a total bid of $983,817. This bid is within the current project budget. The licenses and references of the contractor have been reviewed and verified by staff, and found to be in order. This contract will comply with the City’s Community Workforce Agreement (CWA).
The anticipated contract schedule is as follows:
Award contract March 12, 2024
Begin construction (estimated) April 8, 2024
Complete construction (estimated) September 8, 2024 |
| | | | | | | | FINANCIAL IMPACT
There is no financial impact to the General Fund. This improvement is included in the Capital Improvement budget and is funded by the City’s red light camera program and HSIP state funds. A total of $757,350 of HSIP state funds has been programmed for reimbursement for the construction of the two (2) projects. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
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Award a Contract to International Line Builders, Inc. (dba ILB Electric) in the amount of $983,817 for Traffic Signal Modifications at Garden Grove Blvd./Nelson St.-Century Blvd. and Garden Grove Blvd./Newland St. (City Projects: CP-1345000 and CP-1346000); and
- Authorize the City Manager to execute the agreement and make minor modifications as appropriate thereto, on behalf of the City.
By: Ken Vu, Associate Engineer
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| ATTACHMENTS: | | Description | Upload Date | Type | File Name | | Agreement | 3/1/2024 | Agreement | Proj_CP-1345000___CP-1346000_Agreement_with_ILB.doc | | Bid Summary | 3/1/2024 | Backup Material | Bid_Sheet_Summary_CP1345000_CP1346000.docx |
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