Approved under the FY 2023-24 Capital Improvement Plan, the Project consisted of traffic signal modifications at Magnolia Street/Lampson Street, Brookhurst Street/Hazard Avenue, Garden Grove Boulevard/Galway Street, and Trask Avenue/Newhope Street.  The scope of work involves installing new signal equipment, poles, cabinets, conduits, cables and vehicle video detection.  Protective-permissive left-turn phasing will be provided for eastbound and westbound traffic on Lampson Avenue at Magnolia Street.  In addition, all existing signal poles located on the center median islands at Brookhurst Street/Hazard Avenue and Garden Grove Boulevard/Galway Street will be eliminated.  These poles are vulnerable to damages from vehicular collisions and required to be replaced on a regular basis.  As part of the improvements, striping will be modified and curb ramps will be constructed to meet ADA requirements.  The only signal modification at Trask Avenue/Newhope Street involves installing new traffic signal cabinet.

An initial Request for Bid was advertised on August 9, 2023. The City received only one bid, which was 20 percent over Engineer’s estimate, resulting in a rejection of all bids on September 12, 2023.  A subsequent Request for Bid was released on January 17, 2024.

Staff solicited bids for this project pursuant to Municipal Code Section 2.50.100. Five (5) qualified bids were received by the City Clerk's office.  The bids were opened at 10:00 a.m. on February 21, 2024.  The lowest qualified bidder is Comet Electric, with a total bid of $1,385,087.  This bid is within the current project budget. The licenses, references and all other documentation of the contractor have been reviewed and verified by staff, and found to be in order.  This contract will comply with the City’s Community Workforce Agreement (CWA).

The anticipated contract schedule is as follows:

Award contract March 12, 2024
Begin construction (estimated) April 8, 2024
Complete construction (estimated) September 8, 2024

The contract cost for Project No. CP-1344023, Traffic Signal Modifications at Various Locations is $1,385,087.  The project is included in the adopted fiscal year 2023-24 Capital Improvement Plan budget and is funded by the City’s red light camera program. There is no financial impact to the General Fund.

It is recommended that the City Council:

• Award a Contract to Comet Electric, Inc., in the amount of $1,385,087, for construction of Project No. CP-1344023, Traffic Signal Modifications at Various Locations FY 23-24; and

• Authorize the City Manager to execute the agreement and make minor modifications as appropriate thereto, on behalf of the City.

By:  Ken Vu, Associate Engineer