| | | | | | | | Agenda Item - 3.e.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Lisa L. Kim
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorize the issuance of a purchase order to The Charles Machine Works for one (1) new Ditch Witch Ride on Trencher/Root pruner. (Cost: $74,304.48) (Action Item) | Date: | 3/12/2024 |
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| | | | | | | | OBJECTIVE
To secure City Council authorization to purchase one (1) new Trencher/ Root Pruner from The Charles Machine Works through the Sourcewell Cooperative Purchasing competitive bid program, Contract #031121-KBA. |
| | | | | | | | BACKGROUND
The Public Works Department has one (1) Trencher/ Root Pruner that currently meets the City’s guidelines for replacement and was approved through FY-23/24 budget process. This vehicle is a 1999 Vermeer Trencher/ Root Pruner with 428 hours, Serial# 1VRP082R2W1000688. |
| | | | | | | | DISCUSSION
Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment. Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #031121-KBA. The results deemed The Charles Machine Works as the lowest responsive Bid.
The Charles Machine Works $74,304.48*
* This price includes all applicable tax and destination charges. |
| | | | | | | | FINANCIAL IMPACT
The cost of replacing one (1) new Trencher/ Root Pruner is $74,304.48. This is a scheduled replacement and funding is included in the the Fleet Management Fund budget for fiscal year 2023-24. There is no impact to the General Fund. The surplus equipment will be sold at public auction, and proceeds will go back to the Fleet Management internal service fund. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a purchase order in the amount of $74,304.48 to The Charles Machine Works for the purchase of one (1) new Ditch Witch Trencher / Root pruner.
By: Steve Sudduth, Public Works Supervisor
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