| | | | | | | | Agenda Item - 3.d.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Lisa L. Kim
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Approval of Amendment No. 1 to the agreement with Parkwood Landscape Maintenance, Inc. to provide median landscaping services. (Cost: $250,000) (Action Item) | Date: | 2/27/2024 |
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| | | | | | | | OBJECTIVE
To seek City Council approval to amend an agreement with Parkwood Landscape Maintenance, Inc. (Parkwood) to include funding for the application of mulch to various city medians. |
| | | | | | | | BACKGROUND
Senate Bill 1383 (SB 1383) mandates that the City needs to procure and use .08 tons of Recovered Organic Waste Products (ROWP) per resident, for a total of over 13,798 tons on a yearly basis. Assembly Bill 1985 (Rivas, 2022) allowed for a tiered approach to the purchase and use of ROWP, and in 2024, there is a 65% (8,968.8 tons) procurement mandate.
On July 25, 2023, the City Council approved a five (5) year agreement with Parkwood to provide median maintenance services, executed one (1) year at a time. Included in the Request for Proposal was an optional work item for application of mulch to city medians. |
| | | | | | | | DISCUSSION
One of the many methods staff has identified to meet the ROWP mandate is to apply mulch to various locations such as parks and medians.
While not included in the initial agreement amount, staff would like to add $50,000 to the agreement with Parkwood for the application of mulch to city medians to assist in its ROWP requirements. The $50,000 would be on a yearly contract term basis, for a total of $250,000 added to the total amount of the 5 year agreement. Currently, the mulch can be obtained from Orange County Waste and Recycling at no charge. The $50,000 is for the transportation and application of the mulch. |
| | | | | | | | FINANCIAL IMPACT
In 2022, the City received SB 1383 Local Assistant Grant Funds from CalRecycle to assist with items related to SB 1383 implementation, including the purchase, use and application of ROWP. The initial round of grant funding needs to be expended by May 2, 2024, which would provide funding through the end of the first term of the agreement with Parkwood.
Staff has submitted an application to CalRecycle for $298,847 in additional grant funding that, if awarded, would last through April or May 2026 and would be able to fund the program through the term of the grant. Funding for FY 27- 28 and future years would be included in the Public Works budget if no grants are available. |
| | | | | | | | RECOMMENDATION
It is recommended that City Council:
- Approve the amendment to the agreement to add $50,000 per contract term ($250,000) to the agreement with Parkwood Landscape Maintenance, Inc. for a new total contract total of $1,200,753.93; and
- Authorize the City Manager to execute the agreement on behalf of the City and make minor modifications as needed.
By: Mark Ladney, Senior Program Specialist
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