| | | | | | | | Agenda Item - 4.d.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Lisa L. Kim
| From: | Anand Rao
| | Dept.: | City Manager
| Dept.: | Information Technology
| | Subject: | Authorization of the issuance of a purchase order to Kajeet, Inc., for the purchase and support of Cradlepoint Routers. (Cost: $70,835.47) (Action Item) | Date: | 12/12/2023 |
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| | | | | | | | OBJECTIVE
To secure City Council authorization to purchase sixty six (66) new and unused Cradlepoint Routers including three years support in the amount of $70,835.47 from Kajeet, Inc., pursuant to IFB No. S-1318. |
| | | | | | | | BACKGROUND
Cradlepoint Routers provide reliable and secure internet connectivity to City Patrol Cars and other remote locations throughout the City. The Cradlepoint Routers provide all data connectivity to Police vehicles and substations and provide real-time GPS vehicle location to policy systems. The IBR1100 model, which was first deployed in 2015, reached End of Support on May 31, 2023. |
| | | | | | | | DISCUSSION
The IBR1100 models that are currently deployed reached End of Support on May 31, 2023. As such, they have not received any software updates since then, making them vulnerable to any newly discovered security flaws and bugs. In addition, they will be depreciated at the end of 2024 and will no longer function.
To ensure that there is no impact to Police operations, the outdated IBR1100 needs to be replaced with the current IBR900 model.
IFB No. S-1318 was issued on October 4, 2023 for sixty-six (66) Cradlepoint Routers and twenty five (25) bids were received. All bids were found to be responsive. The top three bid results were as follows:
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Bidders for IFB No. S-1318 Cradlepoint Routers
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COMPANY
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TOTAL COST
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Kajeet, Inc.
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$70,835.47
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RCN Communications LLC
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$71,914.24
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Zones, Inc.
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$77,377.75
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| | | | | | | | FINANCIAL IMPACT
The cost to acquire the routers is $70,835.47. The purchase has been appropriated in the Police Department’s Fiscal Year 2023-24 adopted operating budget, within the General Fund. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a purchase order in the amount of $70,835.47 to Kajeet, Inc. for the purchase of sixty-six (66) Cradlepoint IBR900 Wireless WAN Routers with three years support
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