| | | | | | | | Agenda Item - 4.d.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Lisa L. Kim
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorize the issuance of a purchase order to PB Loader for one (1) new Police Department Command Post. (Cost: $1,199,660.40) (Action Item) | Date: | 10/24/2023 |
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| | | | | | | | OBJECTIVE
To secure City Council authorization to purchase one (1) new Police Department command post from PB Loader through the Sourcewell competitive bid program, Contract #080521-PBL. |
| | | | | | | | BACKGROUND
The Public Works Department has one (1) Police Department command post that currently meets the City’s guidelines for replacement. Funding for the replacement was approved in the FY 2023-24 Fleet Management Fund's budget. The vehicle being replaced is a 2007 Freightliner LDV command post with 6,100 miles VIN# 4UZAASBV17CX75529. |
| | | | | | | | DISCUSSION
Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment. Sourcewell nationally solicits, evaluates, and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #080521-PBL. The results deemed PB Loader as the lowest responsive bid.
PB Loader $1,199,660.40*
* This price includes all applicable tax and destination charges. |
| | | | | | | | FINANCIAL IMPACT
The cost of replacing the vehicle is $1,199,660.40, and is included in the the Fleet Management Fund's Fiscal Year 2023-24 budget. There is no impact to the General Fund. The surplus equipment will be sold at public auction. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a purchase order in the amount of $1,199,660.40 to PB Loader for the purchase of one (1) new Police Department Command Post.
By: Steve Sudduth, Equipment Maintenance Supervisor
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| ATTACHMENTS: | | Description | Upload Date | Type | File Name | | PB Loader quote | 10/11/2023 | Backup Material | PB_Loader_command_post_quote.pdf | | Command post specs | 10/11/2023 | Backup Material | Command_Post_specs.pdf |
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