| | | | | | | | Agenda Item - 3.h.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Lisa L. Kim
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorize the issuance of a purchase order to National Auto Fleet Group for one (1) new Public Works Department Truck. (Cost: $196,175.35) (Action Item) | Date: | 10/24/2023 |
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| | | | | | | | OBJECTIVE
To secure City Council authorization to purchase one (1) new Public Works Department truck from National Auto Fleet Group through the Sourcewell competitive bid program, Contract #091521-NAF. |
| | | | | | | | BACKGROUND
The Public Works Department has one (1) truck that currently meets the City’s guidelines for replacement and funding was approved in the FY 2023-2024 Fleet Management Fund's budget. This vehicle is replacing a 1994 Ford F-750 diesel truck with 67,000 miles, VIN#1FDWF80C4SVA0419. |
| | | | | | | | DISCUSSION
Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment. Sourcewell nationally solicits, evaluates, and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #091521-NAF. The results deemed National Auto Fleet Group as the lowest responsive bidder.
National Auto Fleet Group $196,175.35*
Ford F-550 regular cab (Streets Division)
* This price includes all applicable tax and destination charges. |
| | | | | | | | FINANCIAL IMPACT
The cost of replacing the vehicle is $196,175.35, and will be funded in the Fleet Management Fund. There is no impact to the City's General Fund. The surplus equipment will be sold at a public auction. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a purchase order in the amount of $196,175.35 to National Auto Fleet Group for the purchase of one (1) new Public Works Department truck.
By: Steve Sudduth, Equipment Maintenance Supervisor
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