| | | | | | | | Agenda Item - 3.g.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Lisa L. Kim
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorize the issuance of a purchase order to National Auto Fleet Group for one (1) new Van for the Custodial Section in the Public Works Department. (Cost: $54,648.33) (Action Item) | Date: | 10/24/2023 |
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| | | | | | | | OBJECTIVE
To secure City Council authorization to purchase one (1) Public Works Department vehicle from National Automotive Fleet Group through the Sourcewell Purchasing Competitive Bid Program, Contract 091521-NAF. |
| | | | | | | | BACKGROUND
The Fiscal Year 2023-2024 budget included the purchase of one (1) Ford Transit Cargo Van to support Custodial Services to perform operational duties and transport equipment to various City facilities. In the past, this section has had to borrow vehicles from other sections or utilize vehicles that were aged-out of the fleet. |
| | | | | | | | DISCUSSION
A bid was obtained for one (1) 2024 Ford Transit Cargo Van through Sourcewell Cooperative Purchasing, who nationally solicits, evaluates and awards contracts under contract 091521-NAF. Past experience has shown that the City's buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment. The National Auto Fleet Group cost for this vehicle is $54,648.33. This price is for one van and it includes all applicable tax and destination charges. |
| | | | | | | | FINANCIAL IMPACT
There is no impact to the General Fund. Total cost of $54,648.33 for the purchase of the vehicle is included in the adopted Fiscal Year 2023-24 Fleet Management Fund budget. Future replacement costs for the vehicles will be factored in and collected through the equipment rental rate. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a purchase order, in the amount of $54,648.33, to National Auto Group for the purchase of one (1) new van.
By: Rafael Robles, Public Works Custodial Supervisor
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