The Public Works Department has one (1) truck and two (2) SUV’s that currently meet the City’s guidelines for replacement and were approved through the Fiscal Year 2023-24 budget process. These vehicles are replacing vehicles from the Water Department, the Police Department, and the City Manager’s Community Relations division. 

Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment. Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #091521-NAF. The results deemed National Auto Fleet Group as the lowest responsive bid.

       National Auto Fleet Group                                               $95,038.62*

       Ford F-550 regular cab (Water Department)

       National Auto Fleet Group                                               $59,372.04 each*

       (2) Chrysler Pacifica’s (Police Dept. and Cable Ch.3)

 * This price includes all applicable tax and destination charges.

The total purchase price of the three vehicles is $213,782.70.  This amount is included in the Fleet Management Fund's Fiscal Year 2023-24 operating budget.  There is no impact to the General Fund. The surplus equipment will be sold at public auction.

It is recommended that the City Council:

• Authorize the Finance Director to issue a purchase order in the amount of $213,782.70 to National Auto Fleet Group for the purchase of one (1) new Public Works Department truck and two (2) new SUV’s.

By:     Steve Sudduth, Equipment Maintenance Supervisor