| | | | | | | | Agenda Item - 3.m.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Lisa L. Kim
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorize the issuance of purchase orders to Napa Auto Parts, O’Reilly Auto Parts and Factory Motor Parts for miscellaneous auto parts. (Cost: $240,000) (Action Item) | Date: | 9/26/2023 |
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| | | | | | | | OBJECTIVE
To secure City Council approval to award purchase orders to Napa Auto Parts, Factory Motor Parts and O’Reilly Auto Parts for the purchase of miscellaneous auto parts. |
| | | | | | | | BACKGROUND
The Public Works Department Vehicle Maintenance Division is responsible for maintaining the City’s fleet of vehicles and equipment. The fleet routinely requires miscellaneous auto parts to complete necessary maintenance and repairs. To avoid delays in the purchase and delivery of the required products and to meet the needs of our customers in a timely manner, it is essential that Public Works have the ability to purchase these items from more than one vendor. The lowest bidder, NAPA Auto parts, will be designated as the primary vendor. Factory Motor parts and O'Reilly Auto Parts will be the second and third vendors utilized. |
| | | | | | | | DISCUSSION
Specifications were prepared and sent to prospective bidders. The variety and quantity of auto parts quoted was limited to simplify the bidding process. Specifications included ten (10) auto parts that are used on a regular basis.
Napa Auto Parts $681.47
Stanton, CA.
Factory Motor Parts $712.26
Fullerton, CA
O’Reilly Auto Parts $769.35
Garden Grove, CA |
| | | | | | | | FINANCIAL IMPACT
Total cost for the purchase of auto parts will not exceed $240,000 per fiscal year. Once approved, the City will be issuing a blanket purchase order to each of the three identified vendors with the same limits for five (5) years. The cost of $240,000 is included in the Fiscal Year 2023-24 adopted budget in the Fleet Management fund. There is no impact to the General Fund. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
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Authorize the Finance Director to issue three (3) purchase orders for truck parts in an amount not to exceed $240,000 per year for five (5) years. The amount of $240,000 will be divided among Napa Auto Parts, O’Reilly Auto Parts and Factory Motor Parts base on the availability of the needed parts.
By: Steve Sudduth, Public Works Supervisor
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