| | | | | | | | Agenda Item - 4.h.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Lisa L. Kim
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorize issuance of purchase orders to Fleet Services Inc., Fleet Pride and Truck Parts Depot for auto parts for City vehicles. (Cost: $150,000 per year) (Action Item) | Date: | 8/4/2023 |
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| | | | | | | | OBJECTIVE
To obtain City Council approval to issue purchase orders to Fleet Services Inc., Fleet Pride and Truck Parts Depot for the purchase of truck parts for City vehicles. |
| | | | | | | | BACKGROUND
The Public Works Department Vehicle Maintenance Division is responsible for maintaining the City’s fleet of vehicles and equipment. The fleet routinely requires fasteners and hardware to complete necessary maintenance and repairs. To avoid delays in the purchase and delivery of the required products and to meet the needs of our customers in a timely manner, it is essential that Public Works have the ability to purchase these items from more than one vendor. The lowest bidder, Fleet Services Inc., will be designated as the primary vendor. Fleet Pride and Truck Parts Depot will be the second and third vendors utilized. |
| | | | | | | | DISCUSSION
Specifications were prepared and sent to prospective bidders. The variety and quantity of truck parts quoted was limited to simplify the bidding process. Specifications included eight (8) truck parts that are used on a regular basis.
Fleet Services Inc. $362.54
Anaheim, CA.
Fleet Pride $602.91
Anaheim, CA.
Truck Parts Depot $677.20
Garden Grove, CA |
| | | | | | | | FINANCIAL IMPACT
The contracts are entered on an as-needed basis. Purchase amount will not exceed $150,000 per year, among all three vendors. The contracts are for five (5) years. The amount needed for the purchase of these parts are included in the Fiscal Year 2023-24 Fleet Management Fund's adopted budget. There is no impact to the General Fund. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
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Authorize the Finance Director to issue three (3) purchase orders for truck parts to Fleet Services, Fleet Pride and Truck Parts Depot in an aggregated amount not to exceed $150,000 per year for five (5) years.
By: Steve Sudduth, Public Works Supervisor
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