| | | | | | | | Agenda Item - 4.g.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Lisa L. Kim
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorize issuance of purchase orders to Hilco Fastener Warehouse Inc., McFadden-Dale Industrial Hardware and Lawson Products for hardware parts for City vehicles. (Cost: $150,000 per year) (Action Item) | Date: | 8/22/2023 |
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| | | | | | | | OBJECTIVE
To obtain City Council approval to issue purchase orders to Hillco Fastener Warehouse Inc., Lawson Products and McFadden-Dale Industrial Hardware for the purchase of fasteners and hardware parts for City Vehicles. |
| | | | | | | | BACKGROUND
The Public Works Department Vehicle Maintenance Division is responsible for maintaining the City’s fleet of vehicles and equipment. The fleet routinely requires fasteners and hardware to complete necessary maintenance and repairs. To avoid delays in the purchase and delivery of the required products and to meet the needs of our customers in a timely manner, it is essential that Public Works have the ability to purchase these items from more than one vendor. The lowest bidder, Hillco Fastener Warehouse Inc., will be designated as the primary vendor. Lawson Products and McFadden-Dale Industrial Hardware will be the second and third vendors utilized. |
| | | | | | | | DISCUSSION
Specifications were prepared and sent to prospective bidders. The variety and quantity of fasteners and hardware parts quoted was limited to simplify the bidding process. Specifications included 12 items that are used on a regular basis.
- Hilco Fastener Warehouse Inc. $2.12
Garden Grove, CA
Chicago, IL
- McFadden-Dale Industrial Hardware $4.48
Santa Ana, CA
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| | | | | | | | FINANCIAL IMPACT
Total cost for the purchase of fasteners and hardware parts for City Vehicles will not exceed $150,000, and will be divided by three selected vendors, Hillco Fastener Warehouse Inc., Lawson Products, and McFadden-Dale industrial Hardware. Each vendor will be issued a purchase order with combined not-to-exceed amount of $150,000 per year, for five (5) years. The first two years' amount is included in the adopted Fleet Management Fund's Fiscal Year 2023-24 and 2024-25 operating budget. Costs for Year 4 through 5 will be incorporated into future years' budget. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
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Authorize the Finance Director to issue three (3) separate purchase orders to Hillco Fastener Warehouse Inc., Lawson Products, and McFadden-Dale industrial Hardware respectively, for the purchase of fasteners and hardware parts in an aggregated amount not to exceed $150,000 per year for five (5) years.
By: Steve Sudduth, Public Works Supervisor
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| ATTACHMENTS: | | Description | Upload Date | Type | File Name | | HIlco Quote | 8/4/2023 | Backup Material | Hilco_Quote_1.jpg | | Hilco Quote | 8/4/2023 | Backup Material | Hilco_Quote_2.jpg | | Lawson Quote | 8/4/2023 | Backup Material | Lawson_Quote.jpg | | McFadden-Dale Quote | 8/4/2023 | Backup Material | McFadden_dale_Quote.jpg |
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