| | | | | | | | Agenda Item - 4.f.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Lisa L. Kim
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorize issuance of a purchase order to National Auto Fleet Group for three (3) new Police Department vehicles. (Cost: $143,779.53) (Action Item) | Date: | 8/22/2023 |
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| | | | | | | | OBJECTIVE
To secure City Council authorization to purchase three (3) new Police Department vehicles from National Auto Fleet Group through the Sourcewell competitive bid program, Contract #091521-NAF. |
| | | | | | | | BACKGROUND
The Public Works Department has three (3) Police Department vehicles that currently meet the City’s guidelines for replacement, and replacements were approved through the FY2023-24 budget process. The vehicles being replaced are a 2013 Ford Explorer patrol vehicle with 95,000 miles VIN# 1FN5K8AR7EGA14404, a 2008 Ford Fusion with 64,000 miles, VIN# 3FAHP08188R220645, and a 2012 Hyundai Sonata with 113,633 miles, VIN# 5NPEC4AC0CH501121. |
| | | | | | | | DISCUSSION
Experience has shown that the City's buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment. Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #091521-NAF. The results deemed National Auto Fleet Group as the lowest responsive bid. Total costs for the replacement of the three (3) Police Department vehicles are $143,779.53*.
* This price includes all applicable tax and destination charges. |
| | | | | | | | FINANCIAL IMPACT
The cost to replace the three Police Department vehicles identified above is $143,779.53. This amount is included in the adopted Fiscal Year 2023-24 Fleet Management Fund's operating budget. Surplus vehicles will be sold at public auction. There is no impact to the General Fund. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a purchase order in the amount of $143,779.53 to National Auto Fleet Group for the purchase of three (3) new Police Department vehicles.
By: Steve Sudduth, Equipment Maintenance Supervisor
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