| | | | | | | | Agenda Item - 3.e.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Lisa L. Kim
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Award a Three (3) Year Contract to W.M. Curbside, LLC, for the Used Motor Oil Recycling Collection Program. (Cost: $150,000) (Action Item) | Date: | 8/8/2023 |
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| | | | | | | | OBJECTIVE
For the City Council to award a contract to W.M. Curbside, LLC, to administer the City’s Used Motor Oil Recycling Collection Program. The contract will be set with a fixed price amount of $150,000 for the first three-year term, with an option to extend the contract for an additional three (3) years, for a total performance period of six (6) years. Option years will be executed one (1) year at a time and will be valued at $50,000 per option year. |
| | | | | | | | BACKGROUND
State law prohibits used hazardous waste from entering landfills due to toxicity levels, which include used motor oil. Over the past fifteen years, the City has received state grant funding from the Department of Resources Recycling and Recovery’s (CalRecycle) Oil Payment Program to help administer the City’s Used Motor Oil Recycling Collection Program, which includes a residential door-to-door collection program, grant administration, and public education. These services have been contracted out in the past due to the required level of expertise and certification in special handling, transportation, recycling, and hazardous waste storage from state and federal regulatory agencies. |
| | | | | | | | DISCUSSION
The existing contract for the City's Used Motor Oil Recycling Collection Program will be expiring in August 2023. A Request for Proposal (RFP No. S-1310) was advertised on April 14, 2023. One proposal was received and opened on May 16, 2023. The Source Selection Committee (SSC) scores were completed on June 14, 2023. Based on the proposal score results, level of expertise in providing these services, and prior experience working with the City, W.M. Curbside, LLC, was selected. |
| | | | | | | | FINANCIAL IMPACT
There is no impact to the General Fund. CalRecycle Used Oil Grant Program funds are used to cover all program costs. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Award the contract for RFP No. S-1310 to W.M. Curbside, LLC, to administer the Used Motor Oil Recycling Collection Program, in the fixed price amount of $150,000 for the first three-year term, with an option to extend said contract for an additional three (3) years. Each option year will be executed one (1) year at a time and will have a not-to-exceed value of $50,000; and
- Authorize the City Manager to sign the contract on behalf of the City, make minor modifications as appropriate thereto, and approve each option extension.
By: Ana V. Neal, Principal Administrative Analyst
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