| | | | | | | | Agenda Item - 6.d.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Lisa L. Kim
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorize issuance of purchase orders to Autonation Ford Tustin, Villa Ford and Huntington Beach Ford for automotive parts. (Cost: $250,000) (Action Item) | Date: | 7/25/2023 |
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| | | | | | | | OBJECTIVE
To secure City Council authorization to issue purchase orders to Villa Ford, AutoNation Ford Tustin, and Huntington Beach Ford for the purchase of Ford parts. |
| | | | | | | | BACKGROUND
The Public Works Department Vehicle Maintenance Division is responsible for maintaining the City’s fleet of Ford vehicles. The fleet routinely requires parts that are only distributed by Ford dealers. To avoid delays in the purchase and delivery of parts and to meet the needs of our customers in a timely manner, it is essential that Public Works have the ability to purchase these items from more than one vendor. The lowest Bidder, Huntington Beach Ford, will be designated as the primary vendor. AutoNation Ford Tustin and Villa Ford will be the second and third vendors utilized. |
| | | | | | | | DISCUSSION
Specifications were prepared and sent to prospective bidders. The variety and quantity of Ford parts quoted was limited to simplify the bidding process. Specifications included ten (10) Ford parts that are used on a regular basis. |
| | | | | | | | FINANCIAL IMPACT
The financial impact to the Fleet Management Fund would be $250,000 per year for five (5) years. There is no impact to the General Fund. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
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Authorize the Finance Director to issue three (3) purchase orders for Ford auto parts to Villa Ford, AutoNation Ford Tustin, and Huntington Beach Ford for a collective amount not to exceed $250,000 per year for five (5) years.
By: Steve Sudduth, Equipment Maintenance Supervisor
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