The Public Works Department Vehicle Maintenance Division is responsible for maintaining the City’s fleet of Chevrolet vehicles. The fleet routinely requires parts that are only distributed by Chevrolet dealers. To avoid delays in the purchase and delivery of parts and to meet the needs of our customers in a timely manner, it is essential that Public Works have the ability to purchase these items from more than one vendor. The lowest Bidder, DeLillo Chevrolet, will be designated as the primary vendor. Selman Chevrolet and Simpson Chevrolet will be the second and third vendors utilized.

Specifications were prepared and sent to prospective bidders. The variety and quantity of Chevrolet parts quoted was limited to simplify the bidding process. Specifications included ten (10) Chevrolet parts that are used on a regular basis.

Total amount for the purchase of Chevrolet parts will not exceed $150,000 per fiscal year.  This amount is included in the adopted budget for the Fleet Management Fund . There is no impact to the General Fund.

It is recommended that the City Council:

• Authorize the Finance Director to issue three (3) separate purchase orders for Chevrolet auto parts to Simpson Chevrolet, Selman Chevrolet, and DeLillo Chevrolet, with a combined amount not to exceed $150,000 per year for five (5) years.

By: Steve Sudduth, Equipment Maintenance Supervisor