Item Coversheet

Agenda Item - 7.c.


City of Garden Grove


INTER-DEPARTMENT MEMORANDUM

To:Lisa L. Kim

From:John Montanchez
Dept.:City Manager 

Dept.: Community Services 
Subject:

Award a contract to Jon Gilmer Construction for the Magnolia Park Improvements City Project No. S-1311. (Cost: $557,940.) (Action Item)

Date:6/27/2023
OBJECTIVE

For the City Council to award a contract to Jon Gilmer Construction for the Magnolia Park Improvements City Project No. S-1311.  
BACKGROUND

The Magnolia Park Improvements City Project No. S-1311 is part of the capital improvement priorities outlined in the 2019 Parks and Facilities Master Plan. In November 2022, the City Council approved the request to issue a purchase order for Innovative Playground Company, Inc., for the purchase of new playground equipment at Magnolia Park through the Sourcewell competitive bid program, Contract #010521-BUR.  Following this approval, staff processed the purchase order for the new playground equipment that will be installed by the selected contractor for this city project bid.  
DISCUSSION

Staff solicited bids for this project pursuant to Municipal Code Section 2.52.010. Seven (7) bids were received and opened by the City Clerk's office at 11:00 a.m. on Monday, June 19, 2023. Staff reviewed the bid documents submitted by the lowest qualified contractor, Jon Gilmer Construction, with a total bid of $557,940. This bid amount is within the current project budget. The licenses and references of the contractor have been reviewed and verified by staff, and all other documentation is in order.

 

The major components of the project includes, installation of said playground, rubberized play surfacing, demolition and replacement of picnic shelter, demolition and replacement of perimeter pool fencing, and concrete work for new exercise equipment, as well as ADA compliance paths of travel.  

  

The anticipated contract schedule is as follows:

 

Award Contract - June 27, 2023

Begin Pre-Construction- July 19, 2023 (estimated)

Complete Construction- Late Fall 2023 (estimated) 

FINANCIAL IMPACT

There is no impact to the General Fund.  The amount of $117,754.33 will be funded by the Prop 68 Per Capita grant, and the remaining amount of $440,185.67 is included in the Community Services 5-year Capital Improvement budget funded by Citywide Park Fee and Park Fee funds.
RECOMMENDATION

It is recommended that the City Council:

 

  • Award a contract for City Project No. S-1311 to Jon Gilmer Construction for the Magnolia Park improvements in the amount of $557,940; and

 

  • Authorize the City Manager to execute the agreement on behalf of the City, and make minor modifications as appropriate.

 

By:  Mark Freeman, Recreation Division Supervisor


ATTACHMENTS:
DescriptionUpload DateTypeFile Name
Magnolia Park Layout6/21/2023Backup MaterialL-2_plans_wth_labels.png
Magnolia Park New Shelter6/21/2023Backup MaterialShelter_cover_page.png
Playground Rendering w/Orange in PIP6/21/2023Backup MaterialMagnolia_Park_Playground_3.jpg
Playground Rendering Front View6/21/2023Backup MaterialMagnolia_Park_Playground_4.jpg