| | | | | | | | Agenda Item - 6.e.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Lisa L. Kim
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorize issuance of a purchase order to National Auto Fleet Group for one (1) new Public Works CCTV van. (Cost: $489,610.50) (Action Item) | Date: | 7/25/2023 |
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| | | | | | | | OBJECTIVE
To secure City Council authorization to purchase one (1) new Public Works Department CCTV van from National Auto Fleet Group through the Sourcewell competitive bid program, Contract #091521-NAF. |
| | | | | | | | BACKGROUND
The Public Works Department has one (1) van that currently meets the City’s guidelines for replacement and was approved in the adopted FY2023-24 budget. The vehicle being replaced is a 2001 GMC van, VIN#1GDJG31R811205054, with 80,200 miles from the Water Services Department. |
| | | | | | | | DISCUSSION
Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment. Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #091521-NAF. The results deemed National Auto Fleet Group as the lowest responsive bid.
National Auto Fleet Group $489,610.50*
Ford E-450 Cutaway CCTV Van
* This price includes all applicable tax and destination charges. |
| | | | | | | | FINANCIAL IMPACT
There is no impact to the General Fund. The cost of acquiring the vehicle is $489,610.50, and will be funded by the Fleet Management Fund. The surplus equipment will be sold at public auction. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a purchase order in the amount of $489,610.50 to National Auto Fleet Group for the purchase of one (1) new Public Works Department CCTV van.
By: Steve Sudduth, Equipment Maintenance Supervisor
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