In December 2021, the City contracted a third party vendor, Infrastructure Management Services (IMS) to conduct an assessment of road surfaces within City limits. IMS completed its evaluation in September 2022 and shared its findings and recommendations on road conditions and repairs in the City’s 2022 Pavement Management Report (PMR). Street segments included in the Arterial Streets Slurry Seal Project 2023 were identified as needing various levels of repair based on their assigned condition indexes in the PMR. Each street will be addressed with different rehabilitation measures to properly manage the unique circumstances and will involve some or most of the following elements: removing and reconstructing failed pavement areas, cold milling, slurry seal/micro-surfacing, asphalt rubber aggregate membrane (ARAM), replacement of PCC curb and gutter, cross gutter, splash pad, driveway, alley apron, sidewalk, bus pad and wheel chair ramps, adjustment of utility covers to finish grade, catch basin inlet screens, CCTV cameras, restoration of traffic striping, signing, pavement marking and markers, reestablishment of centerline ties and monuments.

Staff solicited bids for this project pursuant to Municipal Code Section 2.52.010. Two (2) qualified bids were received at the City Clerk's office by 11:00 a.m. on May 10, 2023. The lowest qualified contractor bid was from Pavement Coatings Co., with a total bid of $4,643,865. This bid amount is within the current project budget.  The licenses and references of the contractor have been reviewed and verified by staff, and all other documentation is in order.

The anticipated contract schedule is as follows:

Award Contract                               - May 23, 2023

Begin Construction (estimated)        - June 19, 2023

Complete Construction (estimated)  - November 7, 2023

The Arterial Streets Slurry Seal Project 2023 is included in the Fiscal Year 2022-23 adopted Capital Improvement Plan budget and are funded by Measure M2 Local Fair Share, Gas Tax, and Red Light Camera fees, and the General Fund.  No additional appropriation is needed to approve the contract.

It is recommended that the City Council:

• Award a contract to Pavement Coatings Co., in the amount of $4,643,865 for Arterial Streets Slurry Seal Project 2023, for the following street segments: Harbor Boulevard from Westminster Ave to Trask Ave; Clinton Street from Westminster Ave to Trask Ave; Chapman Avenue from 9th St to West St; Brookhurst Street from Trask Ave to Garden Grove Blvd; Brookhurst Street from Chapman Ave to Katella Ave; Westminster Avenue from Brookhurst St to Bowen St; Lampson Avenue from Valley View St to Springdale Street; West Street from Garden Grove Blvd to Lampson Ave; Nutwood Street from Garden Grove Blvd to Chapman Ave; and Nelson Street from Garden Grove Blvd to Chapman Ave; and 

• Authorize the City Manager to execute an agreement with Pavement Coatings Co., and make minor modifications as appropriate thereto, on behalf of the City.

By:  Nick Hsieh, P.E. Associate Engineer