| | | | | | | | Agenda Item - 5.a.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Lisa L. Kim
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Award of contracts to: Wrench Rebel Collision, LLC, Caliber Bodyworks Inc. dba Caliber Collision Centers, and Wilson E. Guzman dba Sharp Auto Body and Paint for auto parts and labor for repair of City vehicles. (Cost: $300,000) (Action Item) | Date: | 5/23/2023 |
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| | | | | | | | OBJECTIVE
For the City Council to award contracts to Wrench Rebel Collision, LLC, Caliber Bodyworks Inc. dba Caliber Collision Centers, and Wilson E. Guzman dba Sharp Auto Body and Paint for auto parts and labor for repair of City vehicles. |
| | | | | | | | BACKGROUND
The Public Works Department Vehicle Maintenance Division is responsible for maintaining the City’s fleet of vehicles and equipment. The fleet routinely requires various auto parts and labor to complete necessary maintenance and repairs. To avoid delays in the purchase and delivery of the required products and to meet the need of our customers in a timely manner, it is essential that Public Works have the ability to obtain these items and services from more than one vendor. The lowest priced contractor, Wrench Rebel Collision, will be designated as the primary vendor with a contract total of $125,000, Caliber Bodyworks Inc. will be the second vendor utilized with a contract total of $125,000, and due to the smaller shop size and lower volume of output of repairs, Sharp Auto Body will be the third vendor utilized with a contract total of $50,000. |
| | | | | | | | DISCUSSION
Specifications were prepared and sent to prospective bidders as required. Three (3) proposals were received and the results are as follows:
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Bidder
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Total of Various Labor
Rates (Hourly)
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Ford Explorer Parts
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| Wrench Rebel Collision |
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$385.00 |
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$4,352.71 |
| Sharp Auto Body |
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$582.00 |
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$4,161.01 |
| Caliber Bodyworks Inc. |
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$628.00 |
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$4,195.89 |
All bids were found to be responsive. The bid results are a sampling of the labor rates (body rate, paint rate, frame rate, structural rate, finish rate, and mechanical rate) and Ford parts used in this contract. The requesting department anticipates increased volume over the next five (5) years. Due to availability issues obtaining quotes for the services provided under this contract, it is necessary to provide blanket purchase orders for each of the three (3) vendors, Wrench Rebel Collision, Sharp Auto Body and Caliber Bodyworks Inc.
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| | | | | | | | FINANCIAL IMPACT
The three proposed contracts for auto parts and labor acquisition total $300,000. This amount is included in the Fleet Management Fund's existing operating budget. There is no impact to the General Fund. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Award contracts for miscellaneous auto parts and labor to: Wrench Rebel Collision, LLC in the amount of $125,000; Caliber Bodyworks Inc. dba Caliber Collision Centers in the amount of $125,000; and Wilson E. Guzman dba Sharp Auto Body and Paint in the amount of $50,000; with four option years for a total of five years for each contract, to be reviewed annually by the City Manager; and
- Authorize the City Manager to execute the contracts, and option year contracts, on behalf of the City.
By: Steve Sudduth, Equipment Maintenance Supervisor
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