| | | | | | | | Agenda Item - 4.b.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Lisa Kim
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Award a contract to Sully-Miller Contracting Company, for Acacia Neighborhood Improvements Project, which includes road, pavement and waterline improvements. (Cost: $6,988,665) (Action Item) | Date: | 4/11/2023 |
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| | | | | | | | OBJECTIVE
For City Council to award a contract to Sully-Miller Contracting Company for Acacia Neighborhood Improvements project which includes Louise Street, Adelle Street, and Lorna Street from Garden Grove Boulevard to Stanford Avenue; Josephine Street from Anthony Avenue to Stanford Avenue; Acacia Avenue and Stanford Avenue from Dale Street to Josephine Street. It also includes pavement rehabilitation of Woolley Lane east of Josephine Street; Acacia Avenue and Anthony Avenue from Josephine Street to Magnolia Street.
The project also includes upgrades of approximately 120 old water service laterals and water meters within the vicinity. |
| | | | | | | | BACKGROUND
The majority of streets within the project scope lack curbs, gutters, sidewalks, and driveway approaches and good pavement. New or replacement curb, gutter, sidewalk and driveway approaches are proposed for most streets except for those that already have those improvements. The pavement in this area will all be reconstructed to new condition. Additionally, this project includes pavement rehabilitation along Woolley Lane, Acacia Ave and Anthony Avenue.
The following is a partial listing of work items: clearing and grubbing, construction of new concrete curb and gutter, cross gutters, sidewalk, access ramps, and driveway approaches; roadway excavation and grading, reconstruction by full depth reclamation and new asphalt paving; street rehabilitation by cold milling and asphalt overlay; removal of existing water services, meters, and fire hydrants; and installation of new ones in their places. |
| | | | | | | | DISCUSSION
Staff solicited bids for this project pursuant to Municipal Code Section 2.50.100. Three (3) qualified bids were received at the City Clerk's office by 11:00 a.m. on March 21, 2023. The bid amount from Sully-Miller Contracting Company, the lowest qualified contractor, is within the current project budget. The licenses and references of the contractor have been reviewed and verified by staff, and all other documentation is in order.
The anticipated contract schedule is as follows:
| Milestone |
Date |
| Award Contract |
April 11, 2023 |
| Begin Construction (estimated) |
May 8, 2023 |
| Complete Construction (estimated) |
December 15, 2023 |
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| | | | | | | | FINANCIAL IMPACT
There is no impact to the General Fund. These improvements were included in the Fiscal Year 2022-2023 Capital Improvement Plan budget and are funded by Community Development Block Grant (CDBG), Gas Tax, Measure M2, and Water funds. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Award a contract to Sully-Miller Contracting Company, in the amount of $6,988,665 for Acacia Neighborhood Improvements project; and
- Authorize the City Manager to execute the contract with Sully-Miller Contracting Company, and make minor modifications as appropriate on behalf of the City.
By: Mark Uphus, P.E., Sr. Civil Engineer
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