| | | | | | | | Agenda Item - 4.c.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Rejection of all bids received for IFB S-1300A for on call paving and authorization to re-advertise the project for receiving bids. (Action Item) | Date: | 1/10/2023 |
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| | | | | | | | OBJECTIVE
For City Council to reject all bids and authorize re-advertisement for IFB S-1300A – On-Call Asphalt Cold Milling, Trucking, Street Sweeping, and Operator Services for the City of Garden Grove. |
| | | | | | | | BACKGROUND
The Public Works Department Streets Division solicited bids for a backup contractor to help with the maintenance of city streets, alleyways, and parks parking lots. The contractor was to provide the equipment necessary to work in conjunction with Public Works crews to address deteriorating road needs. |
| | | | | | | | DISCUSSION
In September 2022, specifications were prepared and submitted to Planet Bids. In response to the prescribed bidding procedure, one (1) bid was received in November by Hardy and Harper. After opening and reviewing the bid, it was apparent that the price was substantially higher than what staff had anticipated and prices exceeded the budget. |
| | | | | | | | FINANCIAL IMPACT
There is no financial impact to the General Fund. Funds are available in the Fiscal Year 2022-23 Capital Improvement Budget and are funded by Gas Tax funds. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
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Reject all bids received on Tuesday, November 29, 2022, for IFB S-1300A; and
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Authorize staff to re-advertise the request for bids for On-call Asphalt Cold Milling, Trucking, Street Sweeping, and Operator Services for the City of Garden Grove.
By: Raul Leyva, Public Works Supervisor
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