Due to the increase in the volume of construction projects, expedited timelines, and a surge in Accessory Dwelling Unit (ADU) applications, the City is experiencing high demands for Building and Safety Division services, resulting in plan review and inspection backlogs. Thus, the City desires to utilize or increase the "on-call" services with third-party contractual firms, including CSG Consultant, Inc. and Willdan Engineering. CSG Consultant, Inc. and Willdan Engineering currently have qualified candidates, contractual staff, and expedited service options readily available to respond immediately and efficiently mitigate the City's emergency service needs.

Based on the rates requested during emergency service situations, and the current ongoing need to support areas for inspection, plan review, code enforcement, and permit issuance, it is essential for the City to request an increase to the CSG Consulting, Inc. contract for an additional $250,000 during the current contract term, and to award a contract to Willdan Engineering for $250,000 to accommodate the division's service needs.

The cost for Amendment No. 2 for CSG Consultants and the new agreement with Willdan Engineering will require an increase and appropriation of $250,000 for each contract for each service provider.  Funds will only be expended as necessary.  There will not be an impact on the General Fund as the services for the contractors are funded from salary savings from temporary vacant positions and permit and inspection fees collected from permit applicants.

It is recommended that the City Council:

• Approve Amendment No. 2 for on-call Building Contractual Services to CSG Consultant, Inc. Agreement to increase the compensation in the amount of $250,000 for a total amount of $500,000.
• Award a contract for on-call Building Contractual Services to Willdan Engineering Agreement in the amount of $250,000.
• Approval to appropriate an additional $500,000 from the General Fund to the Building Plan Check/Permits GL (111-212-1195).
• Authorize the City Manager, or his designees, to execute Amendment No. 2 to the CSG Consultant, Inc. Agreement, and make minor modifications as appropriate thereto, on behalf of the City; and
• Authorize the City Manager, or his designees, to execute the agreement with Willdan Engineering and make minor modifications as appropriate thereto, on behalf of the City; and
• Authorize the City Manager, or his designees, to exercise option year amendment terms for the current year and available option years.

By:  Alana Chang, Sr. Project Planner