| | | | | | | | Agenda Item - 3.d.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorization to increase a purchase order to National Auto Fleet Group for one (1) new Police Department patrol utility vehicle. (Cost: $11,712.97) (Action Item) | Date: | 10/25/2022 |
|
| | | | | | | | OBJECTIVE
To obtain City Council approval to increase a purchase order to National Auto Fleet Group for one (1) new Police Department patrol utility vehicle. |
| | | | | | | | BACKGROUND
The Public Works Department Vehicle Maintenance Division is responsible for maintaining the City’s fleet of vehicles and equipment. On April 12, 2022, the City Council approved a purchase order to National Auto Fleet Group in the amount of $38,188.88 for one (1) new 2022 Ford Police patrol utility vehicle. Due to the shortage of vehicle computer chips and other components, the vehicle was cancelled by the Ford factory and has moved to the 2023 model year. The cost of the 2023 model year increased substantially to a new cost of $49,901.85, a difference of $11,712.97. |
| | | | | | | | DISCUSSION
Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member, the City is able to utilize Sourcewell bid awards for vehicle and equipment purchases. This vehicle is being purchased through Sourcewell contract #091521-NAF and will require an increase of $11,712.97 to purchase order #P221690 for a total of $49,901.85. |
| | | | | | | | FINANCIAL IMPACT
The financial impact to the Fleet Management Fund would be $11,712.97. There is no impact to the General Fund. |
| | | | | | | | RECOMMENDATION
It is recommended that City Council:
- Authorize an increase of $11,712.97 to the current purchase order to National Auto Fleet Group for the purchase of one (1) new Police Department patrol utility vehicle; and
- Authorize the appropriation of $11,712.97 from the Fleet Management Fund to the Fiscal Year 22/23 Budget.
By: Steve Sudduth, Equipment Maintenance Supervisor
|
|