| | | | | | | | Agenda Item - 3.f.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Approval of an Agreement with PetData, Inc., for the processing, issuance and collection of fees for animal pet licenses. (Cost: $53,000 annually) (Action Item) | Date: | 10/25/2022 |
|
| | | | | | | | OBJECTIVE
To request City Council approval of an agreement with PetData, Inc. (PetData), for the processing, issuance and collection of fees for animal pet licenses. |
| | | | | | | | BACKGROUND
Since the Animal Care Services program started in 2017, the City has contracted out animal pet licensing services to a private contractor, PetData, who at the time was the only company staff could locate offering this type of service. PetData collects all fees, makes regular deposits, sends out reminder notices, maintains a database for staff, as well as a public website and call center. Since the original agreement was entered into in 2017, a second company began offering similar services. |
| | | | | | | | DISCUSSION
Pursuant to Garden Grove Municipal Code section 2.50.060(E), staff is proposing to issue a new three (3) year agreement with two (2) option years to PetData based on a Request for Proposal process completed by San Mateo County in northern California in June 2022.
PetData has agreed to honor the pricing in the San Mateo agreement and will continue to provide the same services the City currently receives. |
| | | | | | | | FINANCIAL IMPACT
There is minimal impact to the General Fund, with the cost per license processed rising five ($.05) cents . The cost increase can be absorbed into the Animal Care Services budget. The total cost of the agreement over five (5) years is $265,000. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Approve a three (3) year agreement and two (2) option years with PetData, Inc., in the annual amount of $53,000; and
- Authorize the City Manager to execute the agreement and option year agreements on behalf of the City, and make minor modifications as appropriate.
By: Mark Ladney, Sr. Program Specialist
|
| ATTACHMENTS: | | Description | Upload Date | Type | File Name | | Agreement | 10/13/2022 | Agreement | PETDATA_INC_CONTRACT_FY_23.pdf | | Petdata Attachment A | 10/13/2022 | Backup Material | Attachment_A-_PETDATA_INC.pdf | | Petdata Attachment B | 10/13/2022 | Backup Material | Attachment_A-_PETDATA_INC_2.pdf |
|
|