| | | | | | | | Agenda Item - 3.e.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorization of the issuance of a purchase order to National Auto Fleet Group for a new Public Works Department van. (Cost: $38,087.80) (Action Item) | Date: | 9/27/2022 |
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| | | | | | | | OBJECTIVE
To secure City Council authorization to purchase one (1) new Public Works Department van from National Auto Fleet Group through the Sourcewell competitive bid program, contract #091521-NAF. |
| | | | | | | | BACKGROUND
The Public Works Department has one (1) van that currently meets the City’s guidelines for replacement and was approved through the FY22/23 budget process. This van is replacing a 2001 Ford van, VIN#1FMRE11W41HB53321, with 41,137 miles from the Water Services Department. Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment. |
| | | | | | | | DISCUSSION
Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #091521-NAF. The results deemed National Auto Fleet Group as the lowest responsive bid.
National Auto Fleet Group $38,087.80*
Ford Transit Connect Van
* This price includes all applicable tax and destination charges. |
| | | | | | | | FINANCIAL IMPACT
There is no impact to the General Fund. The financial impact is $38,087.80 to the Fleet Management Fund. The surplus equipment will be sold at public auction. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a purchase order in the amount of $38,087.80 to National Auto Fleet Group for the purchase of one (1) new Public Works Department Van.
By: Steve Sudduth, Equipment Maintenance Supervisor
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