| | | | | | | | Agenda Item - 4.c.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Award contracts to Cannon Corporation and to NV5 to provide on-call professional land surveying and related services. (Cost: $400,000 each contract) (Action Item) | Date: | 9/13/2022 |
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| | | | | | | | OBJECTIVE
For the City Council to award contracts for professional land surveying and related services to Cannon Corporation and to NV5. |
| | | | | | | | BACKGROUND
The City of Garden Grove does not have a surveyor on staff, therefore the City needs to engage the services of a consultant to meet the various surveying needs of City projects.
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| | | | | | | | DISCUSSION
The City of Garden Grove has various divisions requiring survey services: Streets & Storms Drains, Water, Sanitary District, Real Property and Community Development. Historically, the primary demand comes from the capital projects that need design and construction staking surveys. However, there is also a need for reviewing tract and parcel maps, reviewing right-of-way acquisition maps and preparing legal descriptions.
Staff sent out five (5) requests for proposal to survey firms for on-call survey services and received four (4) proposals. A panel consisting of four (4) staff members rated the proposals on the basis of qualifications, work plan and references. Based on the evaluation results, Cannon Corporation and NV5 were rated the highest. The following is a summary of the rating.
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Cannon
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NV5
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D. Woolley
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CL Survey
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RATER A
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145
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145
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142
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127
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RATER B
|
157
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158
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151.5
|
130
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RATER C
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160
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153
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141
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134
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RATER D
|
164
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152
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162
|
156
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TOTALS
|
626
|
608
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596.5
|
547
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| | | | | | | | FINANCIAL IMPACT
There is no negative financial impact to the General Fund. The services will be funded by the various projects requiring survey services. It is anticipated that the contract will be established for an amount of $400,000 and services shall be provided until the contract amount is reached. There will be an option to extend the contract by increasing the contract amount by $300,000 with a performance period of two (2) years. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Award contracts for on-call land surveying and related services on an as-needed basis to Cannon Corporation and NV5;
- Authorize the City Manager to execute the contracts in the amount for $400,000.00 per contract, on behalf of the City; and
- Authorize the City Manager to execute the optional extensions in the amount of $300,000, with a performance period of two years.
By: Nick Hsieh, P.E. Associate Engineer
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