The Public Works Department has eight (8) Police Department vehicles that currently meet the City’s guidelines for replacement and were approved through the FY-22/23 budget process. The vehicles being replaced are from the Gang Unit, Community Liaison Division, and from Admin at the Police Department. Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment.

Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #091521-NAF. The results deemed National Auto Fleet Group as the lowest responsive bid.

       National Auto Fleet Group                                              $48,542.48*        

       (3 Gang units)                                               

       National Auto Fleet Group                                              $48,555.53*

       (2 Admin units)

       National Auto Fleet Group                                              $38,619.74*

       (3 Community Liaison units)

* This price includes all applicable tax and destination charges.

There is no impact to the General Fund. The financial impact is $358,597.69 to the Fleet Management Fund. The surplus equipment will be sold at public auction.

It is recommended that the City Council:

• Authorize the Finance Director to issue a purchase order in the amount of $358,597.69 to National Auto Fleet Group for the purchase of eight (8) new Police Department vehicles.

By:     Steve Sudduth, Equipment Maintenance Supervisor