| | | | | | | | Agenda Item - 2.c.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorize issuance of a purchase order to National Auto Fleet Group for two (2) new Public Works pick up trucks. (Cost: $62,310.28) (Action Item) | Date: | 9/13/2022 |
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| | | | | | | | OBJECTIVE
To secure City Council authorization to purchase two (2) new Public Works Department pick up trucks from National Auto Fleet Group through the Sourcewell competitive bid program, Contract #091521-NAF. |
| | | | | | | | BACKGROUND
The Public Works Department has two (2) pick up trucks that currently meet the City’s guidelines for replacement and were approved through the FY 22/23 budget process. The trucks are replacing a 2008 Chevy Colorado truck, VIN# 1GCCS199788216391, with 57,543 miles from the Building Services Department, and a 2012 Chevy Malibu, VIN# 1G1ZB5E06CF163043 with 81,088 miles from the Engineering Division. Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment. |
| | | | | | | | DISCUSSION
Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #091521-NAF. The results deemed National Auto Fleet Group as the lowest responsive bid.
National Auto Fleet Group $30,058.94*
(Ford Ranger extra cab)
Building Services Department
National Auto Fleet Group $32,251.34*
(Ford Ranger crew cab)
Engineering Department
* This price includes all applicable tax and destination charges. |
| | | | | | | | FINANCIAL IMPACT
There is no impact to the General Fund. The financial impact is $62,310.28 to the Fleet Management Fund. The surplus equipment will be sold at public auction. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a purchase order in the amount of $62,310.28 to National Auto Fleet Group for the purchase of two (2) new Public Works Department pick up trucks.
By: Steve Sudduth, Equipment Maintenance Supervisor
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