The Garden Grove Police Facility was developed over the last 50 years with an original 33,481 square foot building that was based on the 1967 Uniform Building Code (UBC). Today, there are five (5) buildings that make-up the Garden Grove Police Facilities campus (Main Police Facility, Evidence and Property Annex, Off-Site Evidence Warehouse, Special Services Annex and the Juvenile Justice Center) and the collective program spaces total 53,206 square feet.

In January 2020, the City Council authorized a comprehensive space needs assessment of the police facilities by Dewberry to address current and future needs of the Garden Grove Police Department (GGPD). Findings of the Dewberry Report identified deficiencies in the existing GGPD facilities and insufficient spacing available for building, parking, and site needs to accommodate current and future demands of the public safety operations. It further concluded the current Police Facilities campus are all undersized and poorly configured.

In February 2022, a formal Request for Proposals (RFP) circulated under a competitive solicitation for a P3 Project Feasibility and Project Management services for the Garden Grove Civic Center area including the Garden Grove Police Department (GGPD) public safety facilities. The RFP was published through the City’s Planet Bids portal on February 17, 2022. The RFP outlined the selection process would be evaluated in areas of past performance related to public safety facilities, firm qualifications, team member resumes, cost organization and budget, references, methodology and schedule, project management philosophy, and P3 team’s overall experience in P3 technical advisory services and project approach. Two addenda were issued to clarify RFP-related questions.

Selection Committee, Evaluation and Rating Summary

Five (5) proposals were received by the March 17, 2022 RFP deadline. Based on the evaluation criteria outlined in the RFP, a Selection Committee comprised of department representatives from the Community and Economic Development, Community Services, Finance, Police, and Public Works performed proposal evaluations, and conducted a formal interview process on April 7 and 11, 2022. While multiple department representatives participated in the Selection Committee process, each department submitted one collective rating sheet. The Selection Committee Rating Summary ranked the proposers as follows:

1. Project Finance Advisory, Limited (PFAL)
2. ARUP
3. Ernst & Young Infrastructure Advisors, LLC
4. DLR Group
5. Brookhurst Development & Advisory Corporation

The top two ranked firms (ARUP and PFAL) were invited to submit a Best and Final Offer (BAFO) proposals by May 4, 2022.  Following the BAFO review, the Selection Committee determined that PFAL was the most qualified team with the highest ranked proposal to provide feasibility analysis and project management services. PFAL assembled a dynamic team comprised of HOK (industry leaders in public safety facilities design), Dharam Consulting (cost estimation and O&M analysis), and HR&A (fiscal impacts analysis for open space infrastructure) for the Garden Grove Civic Center Project. PFAL demonstrated a strong track record in project advisory and consulting services, especially proficiency in navigating several complex projects among multiple jurisdictions (County of Sonoma, City of Los Angeles, and San Joaquin County). The Selection Committee found that PFAL was able to clearly communicate the importance of community involvement, partnership and inclusiveness. Information about the RFP process and proposer responses are available on the City's website for Civic Center Community Engagement at https://ggcity.org/civic-center.

RFP Scope of Work

The RFP defined the Scope of Work in which the selected consultant would assist City staff in formulating a multi-phase procurement strategy comprised of the following deliverables:

• Project Management support activities including development of a Project Schedule and Implementation;

• Preparation and issuance of a detailed Request for Qualifications (RFQ) for a P3 Project;

• Preparation and issuance of a Request for Proposals (RFP) for a P3 Project;

• Administration and oversight of the review and selection process, among other related functions; and,

• Developer negotiation support, and P3 contract management and owner’s representation during construction.

Understanding there is complexity in advancing P3 Project, staff is recommending Award of Contract for implementation of the Phase 1 Scope of Work only to PFAL. This would allow refinement of overarching goals for service delivery and project development, analyzing and making recommendations regarding site locations for the future public safety facility, Civic Center Park enhancements and potential inclusion of affordable housing options. A breakdown of the Phase 1 Scope of Work to be performed by PFAL is summarized below:

1. Confirm Goals and Objectives.  PFAL will review existing information, conduct meetings with staff and stakeholders to assess and validate goals and objectives for the public safety facilities, Civic Center Park and affordable housing options.
2.  Conduct P3 Project Feasibility Analysis. PFAL will conduct a feasibility analysis along with funding and finance options to deliver a future public safety facility, additional amenities for Civic Center Park and affordable housing options.
3.  Evaluate Site Alternative Analysis. PFAL will prepare an evaluation matrix to rank preferred site alternatives for the public safety facility including development of two (2) massing illustrations.
4.  Develop Project Budget and Costing. PFAL shall develop an estimation for the project lifecycle and project delivery strategy.

At the conclusion of the Phase 1 process for the Garden Grove Civic Center area, the City Council will be presented options to exercise additional Scope of Work identified in the RFP. The Phase 2 scope of work would include preparation of a Request for Qualifications and Proposals (RFQ/P) for a Qualified Developer, and assistance in evaluation proposal responses would typically constitute 3-4% of the total project cost for PFAL to continue project management services. Further project delivery would include construction management and other advisory services, as necessary. Completion of Phase 1 will provide project detail information to the City Council about flexibility to advance the public safety facility project under a traditional path as a Public Works Capital Project or via P3 approach to include alternative project delivery and financing options or a combined hybrid approach.

Community Engagement Efforts

Concurrently with the P3 work, staff has initiated the Civic Center Community Engagement efforts to gather community input and feedback about opportunities in the civic center area for improved public amenities and also evaluate the need to replace and modernize the public safety facilities has begun. This information and the community survey are available on the City’s website at https://ggcity.org/civic-center.

A recap of Civic Center Community Engagement accomplished to date include:

Funds have been budgeted in the Biennial Budget for FY 2021-2022 and FY 2022-2023 for the Civic Center/Public Safety Facilities Project.

It is recommended that the City Council:

• Award a contract to Project Finance Advisory for the P3 Feasibility and Project Management consultant services for the Garden Grove Civic Center Project, in an amount not to exceed $181,448.00; and

• Authorize the City Manager to execute the Agreement on behalf of the City, and make minor modifications thereto as needed.