Item Coversheet

Agenda Item - 3.k.


City of Garden Grove


INTER-DEPARTMENT MEMORANDUM

To:Scott C. Stiles

From:William E. Murray
Dept.:City Manager 

Dept.: Public Works 
Subject:

Authorization of a blanket purchase order increase with Charles P. Crowley Company to purchase parts for the City’s Sodium Hypochlorite Systems at various water production facilities.  (Cost:  $100,000) (Action Item)

Date:6/14/2022
OBJECTIVE

For City Council to amend the existing five year blanket purchase order with Charles P. Crowley Company to allocate an additional $100,000 for the purchase of parts for the City’s Sodium Hypochlorite Systems at various water production facilities.

BACKGROUND

The City’s Sodium Hypochlorite Systems are designed to disinfect the City’s water system. The City has an existing five year blanket purchase order in the amount of $50,000 per year. Over the past six months, staff has been purchasing more parts and supplies for preventive maintenance and repair of these systems to ensure no interruptions in the day-to-day water supply operations. These parts and supplies are specialized products/equipment sold exclusively through Charles P. Crowley Company for Pulsafeeder chemical pump equipment and Chemtrac chlorine analyzer supplies. Sole source letters from the manufacturer have been submitted to the City to allow foregoing the competitive bid process for the purchase of these parts. 

DISCUSSION

The cost in part is due to prices having increased from supply chain issues, raw material shortages, labor shortages and transportation challenges. Due to extensive maintenance requirements of chemical feed pumps and their necessity to supply water to the public, staff is requesting an ongoing, additional $100,000 for a total of $150,000 per year for this five year blanket purchase order to ensure adequate funding availability to address maintenance issues in a timely manner.
FINANCIAL IMPACT

There is no impact to the General Fund. The cost of these parts are included in the City’s adopted FY 2022-23 water budgets.

RECOMMENDATION

It is recommended that the City Council:

 

  • Authorize the Finance Director to amend the five year blanket purchase order with Charles P. Crowley Company by allocating an additional $100,000, for a total of $150,000 per year, for the purchase of parts for the City’s Sodium Hypochlorite Systems at various water production facilities.

 

 

By: Robert Bermudez, Water Production Supervisor




ATTACHMENTS:
DescriptionUpload DateTypeFile Name
Sole Source Letters5/26/2022Backup MaterialSole_Source_Letters.pdf