| | | | | | | | Agenda Item - 6.b.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Award a contract to All American Asphalt, for Various Street Rehabilitation 2022 Projects. (Cost: $4,798,930) (Action Item) | Date: | 5/24/2022 |
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| | | | | | | | OBJECTIVE
For the City Council to award a contract to All American Asphalt for various streets rehabilitation 2022 projects, which includes: Newland Street from Trask Avenue to Garden Grove Boulevard (Project No. CP1322000); Mays Avenue from Yockey Street to Magnolia Street (Project No. CP1323000); Hazard Avenue from Bushard Street to Ward Street (Project No. CP1296000); McFadden Avenue from Ward Street to 600 feet East (Project No. CP1296000); Chapman Avenue from Nelson Street to 9th Street (Project No. CP132000); and Lampson Avenue from Harbor Boulevard to Haster Street ( Project No. CP1297022). |
| | | | | | | | BACKGROUND
The streets being rehabilitated in this package of projects have varying issues surrounding their need for rehabilitation. Each street will be addressed with different rehabilitation measures to properly manage the unique circumstances and will involve some or most of the following elements: full depth reclamation and cement treatment, street section removal and replacement ("dig outs"), cold milling and asphalt paving, repair of damaged sidewalk, curb & gutter, cross gutter, upgrade of access ramps, installation of CCTV Cameras, catch basin CPS Screens, adjustment of utility covers to finish grade, restoration of traffic signing, striping, & pavement markings, reestablishment of centerline ties and monuments.
A portion of work on Hazard Avenue lies within the shared boundary with the City of Westminster. The City of Westminster will be responsible for a portion of the cost of the proposed street improvements with the approval of a cooperative agreement. |
| | | | | | | | DISCUSSION
Staff solicited bids for this project pursuant to Municipal Code Section 2.50.100. Four (4) qualified bids were received at the City Clerk's office by 11:00 a.m. on May 11, 2022. Due to the construction at City Hall, the low bidder was unable to submit their bid directly to the City Clerk’s office. However, the low bidder was able to submit their bid at the temporary City Hall facility within the deadline. The City Council is requested to waive this irregularity. The lowest qualified contractor was All American Asphalt, with a total bid of $4,798,930. This bid amount is within the current project budget. The licenses and references of the contractor have been reviewed and verified by staff, and all other documentation is in order.
The anticipated contract schedule is as follows:
Award Contract - May 24, 2022
Begin Construction (estimated) - June 20, 2022
Complete Construction (estimated) - January 24, 2023
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| | | | | | | | FINANCIAL IMPACT
There is no net negative impact to the General Fund. These improvements were included in the Fiscal Year 2021-23 Capital Improvement Plan budget and are funded by Measure "M2 Local Fair Share," Gas Tax, Red Light Camera fees, and the City of Westminster's pro-rata share. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Award a contract to All American Asphalt, in the amount of $4,798,930 for Various Streets Rehabilitation 2022 Projects which includes Newland Street from Trask Avenue to Garden Grove Boulevard; Mays Avenue from Yockey Street to Magnolia Street; Hazard Avenue from Bushard Street to Ward Street; McFadden Avenue from Ward Street to 600 feet East; Chapman Avenue from Nelson Street to 9th Street; and Lampson Avenue from Harbor Boulevard to Haster Street; and
- Authorize the City Manager to execute an agreement with All American Asphalt and make minor modifications as appropriate on behalf of the City.
By: Navin Maru, Associate Engineer
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| ATTACHMENTS: | | Description | Upload Date | Type | File Name | | Bid Summary | 5/12/2022 | Backup Material | 1_Bid_Summary_Sheet.docx | | Construction Agreement | 5/12/2022 | Agreement | 2._CONSTRUCTION_AGREEMENT.docx |
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