When the City began planning for the Animal Care Services program in 2016, agreements were formed with two local veterinary hospitals for animals needing emergency care. Community Veterinary Hospital is for daytime care and O.C. Emergency Pet Clinic is strictly for after-hour care. The agreement for Community Veterinary Hospital has been issued yearly.  The allocation of funding and time is to accommodate the changing of the contract termination date from March 2022 to June 30, 2022.  This will sync this contract with the end of the fiscal year at which time Public Works will seek a new contract with both veterinary hospitals for service.

The current agreement runs from March 2021 to March 2022, in the amount of $24,999. Due to the numerous animals that have required advanced care, such as x-rays or surgery to diagnose, stabilize or repair their injuries, the funds have been depleted. An additional allocation of $25,000 to the purchase order was requested to cover the remaining term to March of 2022, for a total of $50,000, which was authorized by the City Manager.  The additional funds now requested exceed the City Manager’s authority and must be approved by City Council.

The contract price will be increased by $15,000 to a new firm-fixed-price of $65,000 through June 30, 2022, to cover unforeseen costs and normal service due to the time extension. The funding is available within the Public Works and Police Department budget.

It is recommended that the City Council:

• Approve Amendment No. 5 of the Agreement with Community Veterinary Hospital for a new firm fixed amount of $65,000 and to extend the term through June 30, 2022; and
• Authorize the City Manager to sign Amendment No. 5 on behalf of the City, and to make minor changes as appropriate.