The Public Works Department is responsible for providing all city departments with safe and reliable vehicles. Recently, a Police Department patrol utility vehicle was involved in a traffic collision with costs to repair the damage exceeding the vehicle’s value. Consequently, the vehicle was totaled and under the City’s policy guidelines requires replacement. Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment.

Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process.  As a member, the City is able to utilize Sourcewell bid awards for vehicle and equipment purchases.  Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #120716-NAF. The results deemed National Auto Fleet Group as the lowest responsive bid.

• National Auto Fleet Group $38,188.88*

* This price includes all applicable tax and destination charges.

The financial impact is $38,188.88 to the Fleet Management Fund. There is no impact to the General Fund. The surplus vehicles will be sold at public auction.

It is recommended that the City Council:

• Authorize the appropriation of $38,188.88 from the Fleet Management Fund to the Fiscal Year 2021-22 budget; and

• Authorize the Finance Director to issue a purchase order in the amount of $38,188.88 to National Auto Fleet Group for the purchase of one (1) new Police Department patrol utility vehicle.

By: Steve Sudduth, Equipment Maintenance Supervisor