| | | | | | | | Agenda Item - 3.k.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Approval of Agreements with Mekong Printing, Inc., The Printery Inc., dba PM Group, and Timothy W. Hogan to provide on-call printing, translation, and mailing services. (Cost: $225,000) (Action Item) | Date: | 3/22/2022 |
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| | | | | | | | OBJECTIVE
To receive City Council approval to enter into agreements with Mekong Printing, Inc., The Printery Inc., dba PM Group, and Timothy W. Hogan to provide on-call printing, translation, and mailing services in an amount of not to exceed $225,000 per year for a period of five (5) years. |
| | | | | | | | BACKGROUND
The Public Works Department has various projects that require printing, translation and mailing services to fulfill public outreach requirements. This includes annual projects for the water quality report, business recycling surveys, new recycling programs and the water rate adjustments. Other future printing services may include a variety of materials including informational brochures, posters flyers, safety bulletins, emergency plans, and system maps. Translation services are needed to ensure access to information about City services and meet mandated requirements (e.g. water quality report). |
| | | | | | | | DISCUSSION
A formal request for quotes under RFQ-1292 was advertised on January 4, 2022, and the proposal document was posted on the City’s website on January 4, 2022, via the Planet Bids on-line bidding system. Three (3) proposals were received and opened on February 7, 2022. The vendors were Timothy W. Hogan Graphics, Mekong Printing and the Printery, Inc., dba the PM Group. The Source Selection Committee (SSC) review scores were completed on March 8, 2022. Below are the scores:
Timothy W. Hogan 293
The Printery, Inc. dba the PM Group 262
Mekong Printing 245
After review, evaluation, and ranking of proposals, the SSC determined that two (2) vendors, the PM Group and Timothy W. Hogan Graphics, have the depth of experience and qualifications to successfully perform all of the requested services. Mekong Printing does not provide translation services, but will provide printing and mailing services. Therefore, staff recommends issuing on-call agreements with each vendor in the amount of $75,000 for a total of $225,000 for a period of five (5) years to ensure better pricing options. |
| | | | | | | | FINANCIAL IMPACT
There is no impact to the General Fund. The agreements with Tim Hogan Graphics, Mekong Printing and the PM Group is not-to-exceed $225,000 per year for a period of five (5) years. Each contract will be capped at $75,000 per year. Funds are available in the Water, Sewer and Refuse funds for Fiscal Year 2022/23 budget. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Approve agreements with Mekong Printing, Inc., The Printery Inc., dba PM Group, and Timothy W. Hogan, in the amount of $225,000 per year for a period of five (5) years; and
- Authorize the City Manager to execute the agreements on behalf of the City and make modifications as appropriate.
By: Samuel Kim, P.E., Water Services Manager
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| ATTACHMENTS: | | Description | Upload Date | Type | File Name | | Mekong Printing Agreement | 3/10/2022 | Agreement | PROFESSIONAL_SERVICES_CONTRACT-Mekong_Printing_2022.pdf | | The PM Group Agreement | 3/10/2022 | Agreement | PROFESSIONAL_SERVICES_CONTRACT-PM_Group_2022.pdf | | Tim Hogan Graphics | 3/10/2022 | Agreement | PROFESSIONAL_SERVICES_CONTRACT-Tim_Hogan_Graphics_2022.pdf |
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