The Public Works Department has one (1) Police Department vehicle that currently meets the City’s guidelines for replacement and was approved through the FY-22/23 budget process. The vehicle being replaced is a 2007 Ford Crown Victoria, VIN # 2FAHP71W47X132500 with 78,600 miles. This vehicle is being purchased early to facilitate the vehicle needs of the Police Department’s Traffic Unit Commercial Enforcement program. Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment.

Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #091521-NAF. The results deemed National Auto Fleet Group as the lowest responsive bid.

       National Auto Fleet Group                                              $46,433.15*        

      * This price includes all applicable tax and destination charges.

The financial impact is $46,433.15 to the Fleet Management Fund. Funds were originally budgeted in FY 22/23 and will need to be re-appropriated to FY 21/22 to accommodate the early replacement. The surplus equipment will be sold at public auction.

It is recommended that the City Council:

• Authorize the Finance Director to issue a purchase order in the amount of $46,433.15 to National Auto Fleet Group for the purchase of one (1) new Police Department Pursuit Responder Pickup; and      

•  Authorize the Finance Director to appropriate $46,433.15 that was originally budgeted for FY 22/23 to the FY 21/22 budget.                                                                                                                                                                                                       

By:  Steve Sudduth, Equipment Maintenance Supervisor