| | | | | | | | Agenda Item - 3.f.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Award a contract for RFP No. S-1289 to Master Landscape and Maintenance, Inc., for oleander trimming and storm drain maintenance. (Cost: $152,545.70) (Action Item) | Date: | 3/8/2022 |
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| | | | | | | | OBJECTIVE
For City Council to award a five-year contract to Master Landscape and Maintenance, Inc., in the amount of $152,545.70, to provide all material, equipment, transportation, traffic control, and labor for oleander trimming and storm drain maintenance. |
| | | | | | | | BACKGROUND
The City contracts out services for the trimming of oleander bushes and the maintenance of storm drains at locations citywide. The existing contract will expire in October 2022. Staff issued RFP No. S-1289 to request new proposals for subject work. |
| | | | | | | | DISCUSSION
Proposals were received and processed according to the City’s RFP No. S-1289. The Source Selection Committee (SSC), a panel of three Public Works staff members, reviewed and rated the submittals. The following is a summary of all scores:
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RATER
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Master Landscape and Maintenance, Inc.
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Landscape West Management Services, Inc.
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Rater 1
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78
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68
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Rater 2
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70
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73
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Rater 3
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78
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72
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TOTAL SCORES
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226
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213
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The contract will have an initial three-year term for a total of $85,946.70, with an option to extend services for another two years. The total five-year contract amount will be $152,545.70. |
| | | | | | | | FINANCIAL IMPACT
The five-year contract for subject services totals $152,545.70. Funds have been appropriated in the current fiscal year budget. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Award a five-year contract to Master Landscape Maintenance, Inc., in the firm fixed amount of $85,946.70 for the first three years, with an option to renew the contract for an additional two years, for a total five-year amount of $152,545.70;
- Authorize the City Manager to execute the contract on behalf of the City and make minor modifications as appropriate therefore; and
- Authorize the City Manager to sign amendments to the contract, including the authorization to enter into the options years, providing sufficient funds are available
By: Ana V. Neal, Principal Administrative Analyst
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