| | | | | | | | Agenda Item - 5.i.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorize the issuance of a purchase order to National Auto Fleet Group for two (2) new Administration vehicles. (Cost: $70,946.60) (Action Item) | Date: | 12/14/2021 |
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| | | | | | | | OBJECTIVE
To secure City Council authorization to purchase two (2) new administration vehicles from National Auto Fleet Group through the Sourcewell competitive bid program, Contract #120716-NAF. |
| | | | | | | | BACKGROUND
The Public Works Department has two (2) vehicles that currently meet the City’s guidelines for replacement. The replacements were approved through the FY 2021/22 budget process. The first vehicle being replaced is a 2003 Ford Taurus with 83,000 miles, VIN#1FAFP52U93G186206, which was approved at the City Council meeting on November 9, 2021. Due to the semiconductor chip shortage, the Jeep Compass that was ordered is no longer available and will be replaced by a Chevrolet Blazer. The other vehicle being replaced is a 2010 Chevrolet Malibu with 20,000 miles, VIN#1G1ZA5EB9AF202323. Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment. |
| | | | | | | | DISCUSSION
Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member, the City is able to utilize Sourcewell bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #120716-NAF. The results deemed National Auto Fleet Group as the lowest responsive bid.
National Auto Fleet Group $70,946.60 *
Two (2) Chevrolet Blazers
* This price includes all applicable tax and destination charges. |
| | | | | | | | FINANCIAL IMPACT
There is no impact to the General Fund. The financial impact is $70,946.60 to the Fleet Management Fund. The surplus equipment will be sold at public auction. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a purchase order in the amount of $70,946.60 to National Auto Fleet Group for the purchase of two (2) new administration vehicles.
By: Steve Sudduth, Equipment Maintenance Supervisor
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