The Public Works Department has three (3) vehicles that currently meet the City’s guidelines for replacement. The replacements were approved through the FY 21/22 budget process and will be replacing a 2003 Ford Taurus with 83,000 miles, VIN #1FAFP52U93G186206; a 2007 Buick LaCrosse with 102,000 miles, VIN #2G4WC582571188948; and a 2007 Ford 500 with 47,000 miles, VIN #1FAHP24117G153071. Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment.

Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member, the City is able to utilize Sourcewell bid awards for equipment purchases.  Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #120716-NAF. The results deemed National Auto Fleet Group as the lowest responsive bid.

       National Auto Fleet Group                                    $31,324.58 *

       (Jeep Compass Sport)

       National Auto Fleet Group                                     $27,897.86*

       (Chevrolet Colorado Crew Cab)

       National Auto Fleet Group                                      $26,438.44*

       (Ford Ranger XL)                                                                                           

* This price includes all applicable tax and destination charges.

There is no impact to the General Fund. The financial impact is $85,660.88 to the Fleet Management Fund. The surplus equipment will be sold at public auction.

It is recommended that the City Council:

• Authorize the Finance Director to issue a purchase order in the amount of $85,660.88 to National Auto Fleet Group for the purchase of three (3) new Police Department Administration Vehicles. 

By:   Steve Sudduth, Equipment Maintenance Supervisor