| | | | | | | | Agenda Item - 2.b.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | Anand Rao
| | Dept.: | City Manager
| Dept.: | Information Technology
| | Subject: | Authorize the issuance of a purchase order for sixty (60) new and unused HP ProDesk Computers and three (3) years warranty to Diltex, Inc. (Cost: $52,361.30) (Action Item) | Date: | 10/12/2021 |
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| | | | | | | | OBJECTIVE
To obtain City Council authorization to purchase sixty (60) new and unused HP ProDesk Computers including three (3) years warranty pursuant to IFB No. S-1286. |
| | | | | | | | BACKGROUND
The proposed purchase replaces sixty (60) of the City’s dated desktop computer inventory acquired in the past three to four years. Benefits of the new computers include improved security and increased performance. |
| | | | | | | | DISCUSSION
IFB No. S-1286 was issued on August 25, 2021 and gave an option for Lenovo ThinkCentre Computers and HP ProDesk Computers. Vendors had to list a bid for both parts of computers. Ten (10) proposals were received and opened on September 27, 2021. All proposals were reviewed and seven (7) proposals were found to be responsive. The bids received are as follows:
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Bidders for IFB No. S-1286
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Vendor Name
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Computer
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Price
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Diltex Inc
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Lenovo ThinkCentre M70S
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$56,034.42
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HP ProDesk 600 G6 SFF
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$52,361.30
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Araz Systems LLC
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Lenovo ThinkCentre M70S
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$63,581.63
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HP ProDesk 600 G6 SSF
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$66,358.70
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Axelliant LLC
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Lenovo TC M720S 159400
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$54,676.19
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HP ProDesk 600 G6 - SFF
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$58,952.57
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C1P Solutions
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Lenovo ThinkCentre M70S
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$54,149.35
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HP ProDesk 600 G6 SFF
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$60,147.53
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CDW
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Lenovo ThinkCentre M70S
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$53,113.50
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HP ProDesk PC
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$59,311.76
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Hypertec USA
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Lenovo ThinkCentre M70S
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$59,312.25
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HP ProDesk PC
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$65,184.00
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Planet Cellular
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Lenovo ThinkCentre M70S
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$57,370.00
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HP ProDesk G6 SFF
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$61,800.00
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HPI
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Lenovo ThinkCentre M70S
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[non-responsive] $0.00
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HP ProDesk G6 SFF
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[non-responsive] $50,143.90
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EDX
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Lenovo ThinkCentre M70S
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[non-responsive] $50,299.92
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HP ProDesk G6 SFF |
[non-responsive] $0.00 |
| Cravings Comps |
HP ProDesk 600 |
[non-responsive] $62,880.00 |
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HP ProDesk 600 |
[non-responsive] $50,940.00 |
All bids except HPI, EDX, and Craving Comps were responsive. The lowest, responsive bid was from Diltex, Inc. |
| | | | | | | | FINANCIAL IMPACT
The Information Technology Internal Service Fund will absorb the financial impact in the amount of $52,361.30, which has been budgeted for this purpose. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a purchase order to Diltex, Inc., in the amount of $52,361.30, for the purchase of sixty (60) new and unused HP ProDesk Computers, including three (3) years warranty.
By: Katrena Schulze, Administrative Analyst
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