| | | | | | | | Agenda Item - 3.i.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | Laura J. Stover
| | Dept.: | City Manager
| Dept.: | Human Resources
| | Subject: | Approval of Amendment No. 2 of the agreement with Howroyd-Wright Employment Agency, Inc., dba AppleOne Employment Services for temporary staffing. (Cost: $100,000) (Action Item). | Date: | 9/14/2021 |
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| | | | | | | | OBJECTIVE
To request City Council approval to extend the term of the agreement with Howroyd-Wright Employment Agency, Inc., dba AppleOne Employment Services, for temporary staffing, through June 2022. Additionally, to request City Council approval to extend the agreement for an additional four (4) years in the amount not to exceed $100,000 per year. The contract contains a provision for an option to extend the contract for an additional four (4) years, for a total performance period of five (5) years. Option years shall be exercised one (1) year at a time, solely at the City’s discretion, for a maximum total of five (5) years. |
| | | | | | | | BACKGROUND
The City maintains an “as-needed” contract with a temporary employment agency to supply temporary employees, usually to fill in for permanent employees who are out on extended leaves, maternity, or other reasons. The Human Resources Department administers the contract and monitors temporary employee usage to ensure compliance with applicable laws and assignment timeframes. |
| | | | | | | | DISCUSSION
The City has contracted with AppleOne Employment Services for the last several years on a limited-use basis. However, with unanticipated vacancies, extended leaves, and special projects, the City has been using AppleOne Employment Services for the past several months and has exceeded the current contract amount. The City anticipates the continued use of AppleOne Employment Services to provide much needed support to the City to maintain operations and service levels.
The City has three (3) temporary employees from AppleOne Employment Services. These temporary employees are providing support in the Community and Economic Development Department, Finance Department, and Housing Authority. For vacant positions, staff is currently conducting recruitments to fill these vacancies on a permanent basis. For other temporary employees, the temporary employment assignment will conclude when the regular employee returns from leave or upon the end of the project.
Staff has determined that it would be least disruptive and in the best interest of the City to continue to use AppleOne Employment Services. Due to the need to continue services without disruption, staff is requesting the approval to dispense with the bidding process pursuant to Garden Grove Municipal Code 2.50.060(G).
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| | | | | | | | FINANCIAL IMPACT
There is no impact to the General Fund. This contract is funded by each department using the temporary service through funds already allocated in their current budget. Additionally, the department using the temporary employee is only billed for actual usage and in arrears. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Approve Amendment No. 2 of the agreement with Howroyd-Wright Employment Agency, Inc., dba AppleOne Employment Services, in an amount not to exceed $100,000, through June 30, 2022;
- Approve four additional option year agreements in the amount of $100,000 a year; and
- Authorize the City Manager to execute Amendment No. 2, and option year agreements, and to make minor modifications as appropriate.
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| ATTACHMENTS: | | Description | Upload Date | Type | File Name | | Contract Amendment | 9/8/2021 | Agreement | 2021-09-14_AMENDMENT_2-Apple_One_2021.pdf |
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